asked on

Auto increment value

Hello Experts,

I made a small database that has 7 fields:
Record_ID
Language
Dict_name
Word_ID
Video_name
Webpage link location
Webpage link video

If I have these values:
Record_Id = 1
Language = E
Dict_name= able
Word_ID = A290001
Video_name = A290001.mov
Webpage link location = www.mysite/index/dict/A290001.html
Webpage link video = www.mysite.com/index/dict/videos/A290001.mov

Now if I add a new record and a new name for the field Dict_name, how I can make the field Word_ID to automatically adjust a new number? If I add the word "car", then the Word_Id field should change to A290002. Same thing the field Video_name. The last 2 fields, webpage link location and webpage link video should change as well like www.mysite/index/dict/A290002.html and www.mysite.com/index/dict/videos/A290002.mov

Any help would be greatly appreciated.

Many thanks in advance.

als315

You can do it with dmax function, for example, but why you need it? What is "A29" and how it will be incremented? You already have Record_ID and you can create your Word_ID ="A29" & format(Record_ID,"0000") when you need it.
As I see, you should not to store this fields in db (only if you like to be able manully modify them):
Word_ID
Video_name
Webpage link location
Webpage link video

currentdb

ASKER

Hi als315,

"A29" is just a value. If it begins at A290001, it will be incremented to A290002 when a new entry is added in the database. If you think that Record_Id is not needed, then I have to define a different primary key.

As I explained, if I enter a new word (in the Dict_name field), the other 4 fields (Word_ID
Video_name, Webpage link location, Webpage link video) should automatically increment. I don't have to enter manually a new assigned value again and again. The database will have 800 words, so it will be a pain in the ass to just assign a value to them one by one.

Does dmax function do all this change ?

Thanks again.

SOLUTION

johanntagle

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

als315

"If you think that Record_Id is not needed, then I have to define a different primary key."
I think it is the only field you need to construct all other fields.
Your data are stored in MySQL or in Access DB?

currentdb

ASKER

For now the db is stored in Access. Later on I will export it to MySQL.

als315

You can't use same code for Access and MySQL. What kind of code you need? And you don't answered: why you like to store this name in DB when you can construct it every time you need it?

currentdb

ASKER

Hi als315,

I know Access and MYSQL do not use the same code. For now I need the code that works under Access, the one for DMAX function.

>>why you like to store this name in DB when you can construct it every time you need it?
It's for tracking purposes. If we add a new name in this "dictionary", we don't need to figure an id number for this dictionary and its video. It is not needed to construct it every time, at least for now.

Thanks again for your patience.

ASKER CERTIFIED SOLUTION

als315

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

currentdb

ASKER

I made a small change and added the field "Dict_name". The field Word_ID does not increment even if I modified the line in Module 1 (the line that refers to the proper form).

Attached is the sample.
DBIncr-v2.mdb

als315

I am using field's "default value" for filling it from function. You can see it in my example. Check also table name in function Next_WordID (Module1)

currentdb

ASKER

I can see the default value for "Word_ID" in the form tblMovies as well as in Module1.

But here I added the field "Dict_name" before the field "Word_Id", and changed Module 1 accordingly to point to tblMovies1 instead of tblMovies2. Except there is a bug error and it points to the same line that I changed in Module 1, which is A = DMax("[Word_ID]", "tblMovies1")

als315

In Dmax parameter: "tblmovies" is name of table, not a form, you shouldn't change it.
Default value is assigned to a new records in your table:

currentdb

ASKER

My bad, it was my fault. I mean when I created the second form to incorporate the "Dict_name" field, I forgot to set the default value as specified.

Now it works and thank you so much for your help :)