Importing to Access 2010
I have imported a .dbf file to Access 2010. The table has a number of Yes/No fields. They are all set to Yes in Access after the import regardless of how they were set in the original .dbf file. How do I import and have them retain their correct values?
Some app will use other values from what Access likes.
In *MS Access*, No is 0 and Yes is *any other value*.
So I suspect that there are no "0" values in the original data
;-)
Import the table as is (with the original values)
(Do not change the DataType to Yes No, yet!)
Then create a translation table that says what value is true or False in the original data with what Access needs.
In *MS Access*, No is 0 and Yes is *any other value*.
So I suspect that there are no "0" values in the original data
;-)
Import the table as is (with the original values)
(Do not change the DataType to Yes No, yet!)
Then create a translation table that says what value is true or False in the original data with what Access needs.
..Sorry...
Then run an update query like this to change the values to what Access needs to see...
For example.
If in the source data 1=True and 2 =false, you would run a query like this:
UPDATE YourTable SET YourTable.YourYesNoField = IIf([YourYesNoField ]=2,0,-1);
So here I am locking onto the "defined" value in Access ( 0=False), and anything else will be true (-1)
Make sense?
;-)
JeffCoachman
Then run an update query like this to change the values to what Access needs to see...
For example.
If in the source data 1=True and 2 =false, you would run a query like this:
UPDATE YourTable SET YourTable.YourYesNoField = IIf([YourYesNoField ]=2,0,-1);
So here I am locking onto the "defined" value in Access ( 0=False), and anything else will be true (-1)
Make sense?
;-)
JeffCoachman
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I'm sorry I've neglected this answer for so long. Have been unavoidable tied up.
Thank you for answering. I am fairly new to Access and don't understand some things you are talking about. First - there are both YES & NO values in the original table.
When you say "Do not change the DataType to Yes No, yet!", do you mean leave that field in Access as a text field until everything has imported? Will it then import as Yes/No? What do you mean by a "translation table?" I do not understand that term. Thank you for your help!
Thank you for answering. I am fairly new to Access and don't understand some things you are talking about. First - there are both YES & NO values in the original table.
When you say "Do not change the DataType to Yes No, yet!", do you mean leave that field in Access as a text field until everything has imported? Will it then import as Yes/No? What do you mean by a "translation table?" I do not understand that term. Thank you for your help!
Import the DBF file to Excel and to Text.
Post them here
Post them here
ASKER
After reading the explanation a couple more times, it is making sense. I think I understand what to do now. It may be a while until I can get back to this project to try it, so I will close this question now and if I have more trouble, I'll post another question. Thank you for your help!
ASKER
I've requested that this question be closed as follows:
Accepted answer: 0 points for jacobblack555's comment #37811604
for the following reason:
I understand the instructions of the solution even if I haven't had the chance to work on it.
Accepted answer: 0 points for jacobblack555's comment #37811604
for the following reason:
I understand the instructions of the solution even if I haven't had the chance to work on it.
<After reading the explanation a couple more times, it is making sense. I think I understand what to do now. >
If the explanation you are referring to is my post, then shouldn't you accept my post as the solution?
I don't mind waiting for you to fully evaluate it...
JeffCoachman
If the explanation you are referring to is my post, then shouldn't you accept my post as the solution?
I don't mind waiting for you to fully evaluate it...
JeffCoachman
ASKER
Sorry, Jeff! I clicked the wrong button. This was my first venture into Experts Exchange.
ASKER
Jeff - If I wanted to contact you later, do I just come back to this thread?
yep.
My contact info is also in my profile
My contact info is also in my profile
ASKER