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Sharepoint MySites -- making them *completely* private?

Posted on 2012-03-29
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Last Modified: 2012-06-21
We are toying around with the idea of rolling out MySites.  However, we'd like to make them COMPLETELY private.  In other words, no public profile.  This would essentially be a storage space for user files, and nothing more.  We wouldn't want other authenticated users getting to the page.  Is this possible?
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Question by:mgudites1
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Justin Smith earned 500 total points
ID: 37785304
If you don't mind me asking, why dont you want a public profile page?  You can adjust who has "read" access to MySites in the configuration page on your User Profile App.  However, I think that just locks others out of the "MySite" and not the Profile page.

You do understand that the Profile is just a page showing user attributes.  The MySite is an actual site collection the user owns, and it can be locked down so others can't access.
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by:mgudites1
ID: 37786650
Essentially, we're looking to give MySites to our employees, in lieu of a network drive that they would traditionally use for storing their personal files.  However, since our users aren't always very savvy, and while I realize there are both "Personal" and "Shared" document areas on a MySite, we're afraid they will end up putting confidential documents in the "Personal" area by mistake.  Since there's no need for anyone but the user his/herself to see the MySite anyway, we'd prefer to just make it accessible to only them.

When you say "you can adjust who has 'read' access to MySites in the configuration page on your User Profile App," is that a global setting or a user-by-user setting that each person would change?

Also, is there a way to limit what a user can do in their MySite?  I notice I have the ability to create new content areas, sites, etc.  How do we limit this?
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by:Justin Smith
ID: 37786685
Sorry, what version of SharePoint do you have (I assuming 2010)?
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by:mgudites1
ID: 37786692
My bad, should have specified.  We are on 2007, but we will be moving to 2010 in about 2 months.  We likely won't be rolling any of this out until we're actually on 2010.
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by:Justin Smith
ID: 37786771
Go into SSP Admin - My Site Settings.  Look at the bottom of this page.
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by:mgudites1
ID: 37786798
I see the "Default Site Reader" group, and currently nothing is in there.  So, as long as nothing is in there when sites are created, the sites will be accessible only by the individual who the site belongs to?
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by:Justin Smith
ID: 37786814
Correct.  Definitely do some testing, though.
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by:mgudites1
ID: 37786820
Very cool, and I did just test things and verified I can't access other MySites.

One more question, since I think I'm going to be asked:  since like you said, each MySite is like an individual site collection that the user has control of, is there a way to further limit what they can do, like making it so they can't grant others permissions, or create sub-sites within their MySites?  Or, do they pretty much have free reign over their site?  And if there is a way to lock it down, is there a way to do it globally, or is it user-by-user?

Thanks, I appreciate all the input.
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by:Justin Smith
ID: 37786843
Popular question.  In my experience, in SharePoint 2010 the closest you can get is to create a User Policy on the MySites web application.  Create a new security role, disable what you want, then apply this role to users on the MySite web application.  HOwever, I don't remember off the top of my head if you can create new security roles for web app policies in 2007.
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by:mgudites1
ID: 37786844
Got it, I'll take a look once we're in 2010.  Thanks for all your help!!!
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by:Justin Smith
ID: 37786845
You might consider setting a size quota limit on the sites as well......
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by:mgudites1
ID: 37786846
Yes that makes sense...
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