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Forward mail from one exchange server to another on LAN

Posted on 2012-03-29
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Last Modified: 2012-06-25
Greetings,

I have a win 2003 small business network where I just installed a new 2011 server (small business).  Both servers are still on the same lan because I set the new one up from scratch with a different domain but the original server has no roles.  I was going to just get rid of it.

However it turns out that our Avaya phone system is not compatiable with the new exchange server.  So users who had their voice mail messages go to their exchange inbox do not have that service on the new domain.  But voice mail messages are still going to the old exchange inboxes.

Before we upgrade our whole phone system I was thinking to just forward the messages with the voice mail to the users new inbox.  I wasn't sure how to go from one exchange server to another directly so I thought I would do it using a intermediary forwarder on a pop server.  I set up that forwarder and when I forwarded a message with a voice mail from the old exchange server it arrived at the new inbox properly.  However when I created a rule on the old exchange server, that mail did not arrive.  Although it does show in the sent items on the old exchange server. It never showed up in the new inbox.  It also never showed up in the intermediary inbox.  And when I switched the rule to forward to my gmail account, it didn't arrive there either. Although it was in the sent items folder on the users mailbox of the old exchange server.

So I am wondering why this way of doing it isn't working and my real question is if I can somehow forward the mail from one exchange server to another on the same lan if both servers have the same mail domain and users on them.

Thanks for any insight into this interesting situation.

Best regards,

Sky
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Question by:Schuyler Kuhl
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by:Malli Boppe
ID: 37785311
You can forward  email in the same LAN. You need to create dummy domains on both the servers  say sbs2003.local and sbs2011.local and add the relevant email addresses on both the server.Create a SMTP connector on SBS2003 for domain sbs2011.local to forward to sbs2011 Ip address.
But the real issue is how are going to share the same domain name on both teh SBS server.
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by:suriyaehnop
ID: 37785610
How about settings up mailfowader on each individual mailbox from sbs2003 to sbs2011. I believe that daily mail was reach on sbs 2011 instead of sbs 2003.
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by:Schuyler Kuhl
ID: 37786433
Thank you.

How do I set up a mail forwarder if creating a rule to forward the mail does not seem to work.  I find it strange that you can manually click "forward" and forward the message and that seems to work fine but forwarding as a rule does not seem to work.

Especially since the mail that is forwarded by the rule appears in the users sent items.

It seems like it should work.
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by:Malli Boppe
ID: 37794050
Its not going to work if your forward the mail.what are the email addresses that you are using on both the SBS servers.
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by:Schuyler Kuhl
ID: 37794191
Thank you. I don't think the problem is the mail address.  I am able to forward mail by clicking forward and sending the mail, but when the mail is forwarded via a rule it shows up in the sent items folder but it doesn't arrive at its destination.  It doesn't seem to matter what address I try to forward to using the outlook rules.  No matter what address I try it looks like the mail goes out but it doesn't arrive.

So it seems like the server is able to send out mail but for some reason not as part of a rule.

It is strange.  I can't think of why it isn't able to work.
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by:Malli Boppe
ID: 37794214
can you do message tracking and see whats going on with the email
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by:Schuyler Kuhl
ID: 37919212
Sorry for the delay. I didn't see your response.

Can you tell me how to do message tracking?  I would like to know where the mail is going because I think that would shed light on the problem.  

When I manualy forward a message using that exchange server the mail is delivered normally.  However when I create a rule the forwarded mail dissapears into the ether, however it does show in the sent items folder for the user.

I am not forwarding from one exchange server to another but some external mail address that I can check.

Thanks again for your help.
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Malli Boppe earned 2000 total points
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