[Okta Webinar] Learn how to a build a cloud-first strategyRegister Now

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 605
  • Last Modified:

Strange characters in Excel Pivot Table drop-down box

My Excel pivot table is linked to an Access database.  The Access database was corrupted and had some strange characters in the records.  The strange characters appeared in the drop-down box when filtering the pivot table.

I have cleaned up the Access database; however, the strange characters still appear in the pivot table.  Do any experts know how to remove them?  Besides cosmetic, they are a nuisance when selecting various records.

Attached is a screen-shot of the filter drop-down box.

Thank you in advance for your help.
Doc4.doc
0
jack3_99
Asked:
jack3_99
  • 3
1 Solution
 
clarkscottCommented:
Try REFRESHING the Pivot tables.

Scott C
0
 
Jeffrey CoachmanCommented:
My guess is that Scott's suggestion will resolve your issue

"Corrupted" Access data can cause all sorts of issues, especially when spanning different applications.

So if that does not work, simply link the entire table into Excel and see if you can identify the "odd" entries in both Excel and in Access.

A more aggressive "cleanup/repair" may be needed.
(Compact & Repair, Compile the code, JetComp.exe, Create a new db and import all the objects, ...etc)
Corrupted Access data will not only "Jumble" some data, but it can also delete or add data, or even records...

;-)

JeffCoachman
0
 
jack3_99Author Commented:
I had already tried refresh; however, the odd entries remained.  

I believe the problem is with Excel.  I deleted the corrupted Access database and used a backup copy (before the corruption); so, this database was never damaged.  

I am hoping that I don't need to set up new pivot tables as I have 20+ in the workbook.

I appreciate any help.  
Thank you.
0
 
jack3_99Author Commented:
I found the following at another site that was able to fix the problem:

To prevent old items from being retained in an Excel 2007/2010 pivot table, you can change an option setting:
- Right-click a cell in the pivot table
- Click on PivotTable options
- Click on the Data tab
- In the Retain Items section, select None from the drop down list.
- Click OK, then refresh the pivot table.
0
 
jack3_99Author Commented:
This allowed the clearing of the old corrupt items.  I am not sure the reason the Pivot Tables keep the information.
0

Featured Post

NFR key for Veeam Agent for Linux

Veeam is happy to provide a free NFR license for one year.  It allows for the non‑production use and valid for five workstations and two servers. Veeam Agent for Linux is a simple backup tool for your Linux installations, both on‑premises and in the public cloud.

  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now