Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

Change comment format in MS Word 2010?

Posted on 2012-03-31
5
1,496 Views
Last Modified: 2012-04-14
When I add comments, the text in the balloons is double line spaced, so wasting space. Is there a way to make it tighter and possibly change the font size?
0
Comment
Question by:sbhancock
  • 3
  • 2
5 Comments
 
LVL 50

Accepted Solution

by:
Ingeborg Hawighorst earned 400 total points
ID: 37792330
Hello,

the comment is formatted by default with the style "comment text". To display the style of the currently selected text, you can use the method described in this article. You can change the line spacing and paragraph spacing of that style, and the font, to suit your needs.

On the Home ribbon, click the lower right corner of the styles panel and then select the "manage styles" button. Change the sort order to alphabetical and scroll to the entry "Comment text". Select it and click the Modify button. Make your changes like you would with any other style.

cheers, teylyn.
0
 

Author Comment

by:sbhancock
ID: 37792347
Wow, thank you. I should have figured that out. BUT - even though I've changed the "add 10pt after paragraph and changed the line spacing to "exactly 7pt" I still get the excessive line spacing. I attach an image of what I'm seeing.

Can you advise how to remove that?

Thank you.
comment.pdf
0
 

Author Comment

by:sbhancock
ID: 37792405
I should add that I now see this is limited to one particular document that was started in Mac Office 2011. When I make a new document on my PC, the comments have normal spacing.
Thanks.
0
 
LVL 50

Expert Comment

by:Ingeborg Hawighorst
ID: 37792585
I don't have Office 2011 for Mac, but I know that there are inconsistencies between the PC and Mac versions, especially when it comes to features that are not used every day, like comments.

Maybe the Mac generated document uses a different style for comments? Check out the style that is assigned to the comment by adding the Style drop-down to the QAT as explained in this article. When you have the style drop-down in the QAT, click a comment and take note of the style name as displayed in the QAT. Then follow the steps as outlined above to adjust that style.

If that does not help, please post a sample file here. The steps are:  
1. Delete all content from the document,
2. enter some new content by typing

=lorem()

on a new line and hit enter.
3. Then insert a comment with a few rows.
4. Save with a different file name and
5. post that document here for inspection.

cheers, teylyn
0
 

Author Closing Comment

by:sbhancock
ID: 37847731
This solution did get me to the relevant information, but I wasn't able to fix the problem in the existing document. Still very helpful and appreciated.
0

Featured Post

Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

A few years ago I was very much a beginner at VBA, and that very much remains the case today.  I'll do my best to explain things as I go in the hope that other beginners can follow.  If you just want to check out a tool that creates a Select Case fu…
This article will guide you to convert a grid from a picture into Excel format using Microsoft OneNote and no other 3rd party application.
The viewer will learn how to  create a slide that will launch other presentations in Microsoft PowerPoint. In the finished slide, each item launches a new PowerPoint presentation and when each is finished it automatically comes back to this slide: …
Office 365 is currently available in five editions. Three of them are for business use: Office 365 Business Essentials, Office 365 Business, and Office 365 Business Premium. Two of them are for home/personal use: Office 365 Home and Office 365 Perso…

792 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question