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Change comment format in MS Word 2010?

Posted on 2012-03-31
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Last Modified: 2012-04-14
When I add comments, the text in the balloons is double line spaced, so wasting space. Is there a way to make it tighter and possibly change the font size?
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Question by:sbhancock
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Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 1200 total points
ID: 37792330
Hello,

the comment is formatted by default with the style "comment text". To display the style of the currently selected text, you can use the method described in this article. You can change the line spacing and paragraph spacing of that style, and the font, to suit your needs.

On the Home ribbon, click the lower right corner of the styles panel and then select the "manage styles" button. Change the sort order to alphabetical and scroll to the entry "Comment text". Select it and click the Modify button. Make your changes like you would with any other style.

cheers, teylyn.
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Author Comment

by:sbhancock
ID: 37792347
Wow, thank you. I should have figured that out. BUT - even though I've changed the "add 10pt after paragraph and changed the line spacing to "exactly 7pt" I still get the excessive line spacing. I attach an image of what I'm seeing.

Can you advise how to remove that?

Thank you.
comment.pdf
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Author Comment

by:sbhancock
ID: 37792405
I should add that I now see this is limited to one particular document that was started in Mac Office 2011. When I make a new document on my PC, the comments have normal spacing.
Thanks.
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LVL 50
ID: 37792585
I don't have Office 2011 for Mac, but I know that there are inconsistencies between the PC and Mac versions, especially when it comes to features that are not used every day, like comments.

Maybe the Mac generated document uses a different style for comments? Check out the style that is assigned to the comment by adding the Style drop-down to the QAT as explained in this article. When you have the style drop-down in the QAT, click a comment and take note of the style name as displayed in the QAT. Then follow the steps as outlined above to adjust that style.

If that does not help, please post a sample file here. The steps are:  
1. Delete all content from the document,
2. enter some new content by typing

=lorem()

on a new line and hit enter.
3. Then insert a comment with a few rows.
4. Save with a different file name and
5. post that document here for inspection.

cheers, teylyn
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Author Closing Comment

by:sbhancock
ID: 37847731
This solution did get me to the relevant information, but I wasn't able to fix the problem in the existing document. Still very helpful and appreciated.
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