Solved

Change comment format in MS Word 2010?

Posted on 2012-03-31
5
1,516 Views
Last Modified: 2012-04-14
When I add comments, the text in the balloons is double line spaced, so wasting space. Is there a way to make it tighter and possibly change the font size?
0
Comment
Question by:sbhancock
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 50

Accepted Solution

by:
Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 400 total points
ID: 37792330
Hello,

the comment is formatted by default with the style "comment text". To display the style of the currently selected text, you can use the method described in this article. You can change the line spacing and paragraph spacing of that style, and the font, to suit your needs.

On the Home ribbon, click the lower right corner of the styles panel and then select the "manage styles" button. Change the sort order to alphabetical and scroll to the entry "Comment text". Select it and click the Modify button. Make your changes like you would with any other style.

cheers, teylyn.
0
 

Author Comment

by:sbhancock
ID: 37792347
Wow, thank you. I should have figured that out. BUT - even though I've changed the "add 10pt after paragraph and changed the line spacing to "exactly 7pt" I still get the excessive line spacing. I attach an image of what I'm seeing.

Can you advise how to remove that?

Thank you.
comment.pdf
0
 

Author Comment

by:sbhancock
ID: 37792405
I should add that I now see this is limited to one particular document that was started in Mac Office 2011. When I make a new document on my PC, the comments have normal spacing.
Thanks.
0
 
LVL 50
ID: 37792585
I don't have Office 2011 for Mac, but I know that there are inconsistencies between the PC and Mac versions, especially when it comes to features that are not used every day, like comments.

Maybe the Mac generated document uses a different style for comments? Check out the style that is assigned to the comment by adding the Style drop-down to the QAT as explained in this article. When you have the style drop-down in the QAT, click a comment and take note of the style name as displayed in the QAT. Then follow the steps as outlined above to adjust that style.

If that does not help, please post a sample file here. The steps are:  
1. Delete all content from the document,
2. enter some new content by typing

=lorem()

on a new line and hit enter.
3. Then insert a comment with a few rows.
4. Save with a different file name and
5. post that document here for inspection.

cheers, teylyn
0
 

Author Closing Comment

by:sbhancock
ID: 37847731
This solution did get me to the relevant information, but I wasn't able to fix the problem in the existing document. Still very helpful and appreciated.
0

Featured Post

Office 365 Training for IT Pros

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office Picture Manager was included in Office 2003, 2007, and 2010, but not in Office 2013. Users had hopes that it would be in Office 2016/Office 365, but it is not. Fortunately, the same zero-cost technique that works to install it with …
I was prompted to write this article after the recent World-Wide Ransomware outbreak. For years now, System Administrators around the world have used the excuse of "Waiting a Bit" before applying Security Patch Updates. This type of reasoning to me …
In a previous video Micro Tutorial here at Experts Exchange (http://www.experts-exchange.com/videos/1358/How-to-get-a-free-trial-of-Office-365-with-the-Office-2016-desktop-applications.html), I explained how to get a free, one-month trial of Office …
Do you want to know how to make a graph with Microsoft Access? First, create a query with the data for the chart. Then make a blank form and add a chart control. This video also shows how to change what data is displayed on the graph as well as form…

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question