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Macro on Form to run query, then execute a subroutine

Posted on 2012-04-01
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Last Modified: 2012-04-01
I got some help from EE in successfully writing a subroutine that imports a spreadsheet into a table.

I then realized that I need to delete all the records in the table first, so I wrote a delete records query.

How can I create a macro that first calls the query to delete the records, then calls the subroutine to import the new records?
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Question by:BBlu
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LVL 59

Accepted Solution

by:
Jim Dettman (Microsoft MVP/ EE MVE) earned 600 total points
ID: 37793595
From the macro, use the RunSQL action and name the query.

On the next line use the RunCode action and name the procedure.

Note that the procedure must be a function; it cannit be a sub.  It it's a sub:

Sub myProcedure

change it to:

Function myProcedure () as integer

 also change the END SUB statement to END FUNCTION.

Jim.
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Assisted Solution

by:Norie
Norie earned 600 total points
ID: 37793600
You could open the delete query from the subroutine that imports the new records.

Or you could use RunSQL with the SQL of the delete query.

Whichever you use you can then create a function that calls the subroutine, and macro that runs the function usign RunCode.

Alternatively, if you had a form with a command button you could call the subroutine using the button's Click event.
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Author Comment

by:BBlu
ID: 37793675
Thanks, guys!

imnorie,
I do have a button on a form, but I want to do it all in one step.

Jim,
Can I use the openquery action to run the query in the first step?  And do you know why it's necessary to change the subroutine to a function?
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LVL 59
ID: 37793703
<<Can I use the openquery action to run the query in the first step?>>

  Openquery is for use with a select query.

<<And do you know why it's necessary to change the subroutine to a function?>>

 Macro's expect a return value from the called code, so it must be a function (that's the only difference between a function and a sub; one returns a value, the other does not).

Jim.
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LVL 36

Expert Comment

by:Norie
ID: 37793709
You can run everything from the button's click event, using VBA or a macro.
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LVL 29

Assisted Solution

by:IrogSinta
IrogSinta earned 200 total points
ID: 37793756
I'm curious.  Couldn't you just put a delete statement at the beginning of your subroutine.

Private Sub ImportFromMySpreadsheet()

     'empty the table first
     DoCmd.RunSql "Delete * From NameOfTableToBeEmptied"

     'routine to import spreadsheet into table
     ...
     ...
End Sub
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Author Comment

by:BBlu
ID: 37794564
Never thought of that, IrogSinta.  Makes sense, though.
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Author Closing Comment

by:BBlu
ID: 37794567
Great Help, Guys!  I love this forum, couldn't live without it.
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