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Editing an SQL Server table in Excel

Posted on 2012-04-03
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Last Modified: 2012-11-18
Hi,

I need to create an excel workbook which would allow to make changes to an sql server table.

I have come along one example on the internet ( see link), but it seems to be uncomplete and the examlpe file stated is not to be found. I wonder if some could help me to make this VBA code operational.

 link to example

Looking forward to an expert assistances.

Sincerely,
Kostas Vilimas
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Question by:kvilimas
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LVL 77

Expert Comment

by:arnold
ID: 37804071
Any reason you are not using ssms/e? The same access as you need with excel, you would have with ssms/e.
You could use the query editor to issue the updates.
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LVL 20

Expert Comment

by:Marten Rune
ID: 37804099
Youre supposed to build the file yourself.

Its not that hard. There seems to be information missing in:
Now retrieve the primary key information, using SQL Server's table meta data...
But copy text above, and below the box (including the box) and paste to notepad and youll see the complete code.

I e create a excelfile. Add a sheet for a table in your db, press (im on a mac but i think this is the shortcur) ALT+F11 and the vba window shows. In here find the code headings meantioned in the article, and fill in your code. Save both in macro/vba program AND the Excel file (it contains the macro/VBA). And by the way, the language described is VBA for Applications. VBA for Excel, its similar but not the same as regular VBA code.

Try on a simple small testdb. I would only recommend this on fairly small tables since a opening of the worksheet means getting the full table downloaded from SQL.

If it was up to me, I would propose that SSMS or SSMSE would be used instead, in there people could edit the tables, in a program thats designed for this. But thats not really what you asked.

Regards Marten
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Author Comment

by:kvilimas
ID: 37805266
where can I find the file you mention?
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LVL 20

Expert Comment

by:Marten Rune
ID: 37805291
The file is an Excel file.

I e open Excel, and create a file (save that is).
Then it's CTRL+F11 (perhaps SHIFT+F11 or ALT+f11). And follow instructions.

The user and pwd mentioned is a sql user. If you need a createf user un the desired SQL instance. And it needs access in the database in order to work.

Regards Marten
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LVL 20

Expert Comment

by:Marten Rune
ID: 37805304
The GUI went bananas in my Iphone,
If you need a createf user un
Should read
You need to create a user in
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Author Comment

by:kvilimas
ID: 37805427
yes but there is no file attached to any of your comments.
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Expert Comment

by:Marten Rune
ID: 37805440
Do you have Excel, microsoft excel?
Create a new document within there!
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Author Comment

by:kvilimas
ID: 37807579
but what I was asking for,  to get the working code. Yes, of course I have excel, and can creat a new document and open vba editor. You sugesting me to write this code? What kind of help is that?
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LVL 77

Expert Comment

by:arnold
ID: 37807889
You are doing twice the work than is necessary. The generate query and then setup the code to handle the update within excel compared to using SSMS/SSMSE which outputs the data in a similar fashion which I do not understand what is the end goal. Are you planing on distributing or sharing this excel spreadsheet and that is the reason you are looking to make it include code to handle the update?
This further poses an issue dealing with locking/race conditions where two people use the spreadheet and update the same record.
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LVL 20

Accepted Solution

by:
Marten Rune earned 500 total points
ID: 37810274
I found the file on:
http://www.todaydocs.com/index.php?m=url&type=xls&url=http%3A%2F%2Ffiles.cogniview.com%2FUpdate_SQLServer.xlsm&title=Update%20SQLServer.xlsm

You can download it from there, but you still need the database he used!

//Marten
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LVL 20

Expert Comment

by:Marten Rune
ID: 37826619
Do you need further assistance? Or is the question solved?

Regards Marten
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