Solved

Sharing Outlook Forms With Other Users

Posted on 2012-04-03
2
899 Views
Last Modified: 2012-04-19
A user would like to create a number of forms in Outlook 2003 and share these with other domain users , but the process to do this seems overly complicated, as follows:

Tools, Forms, Choose Form, User Templates in File System, Browse, select network drive and then file path.

Is there a way of storing forms so that they show up in the 'organizational forms library' on each users Outlook forms ( Exchange 2007 / SBS 2008 is currently being used ), or in some other central area which is simpler to access and work with?
0
Comment
Question by:itcroydon
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 32

Accepted Solution

by:
Robberbaron (robr) earned 300 total points
ID: 37804863
yes. you can save to the OrgForms library and they are available to all users.

Tools / Options / Other / Advanced / Custom Forms / Manage Forms


you should have a list oif Personal Forms on the right, OrgForms Library on left (these can be 'set' using button)

then select the desired personal form and Copy to OrgForms.

Note that a form seems to be used from Personal in preference to Org, so I have to rename a personal form once I have copied it to the Org library, to ensure I use the  general one as well. But this is usefull for testing a modification to a OrgForm, as you copy the original to Personal, then edit it.
0
 
LVL 8

Assisted Solution

by:SeaSenor
SeaSenor earned 200 total points
ID: 37808272
You can also publish the form to the organizational library while in outlook design mode.

I kept the master copy of the form in a folder on my computer, and when ever I needed to make a change i opened it, then saved it, and then published it to the organizational library.
Just choose the "publish" button on the tool bar. (this was outlook 2007..don't remember with 2003)

Somethings to keep in mind:

1. If you need to revise the forms in the future, a lot of times emails from previous versions of the forms won't open anymore. That was a pain for us.
2. If you plan to move to Exchange 2010, using Outlook forms will keep you "married" to public folders.
That's not really a recommended scenario with Microsoft. They recommend using another product of theirs.  OneNote I think...

I chose to write forms in visual basic, and export the executable files to a folder on the server. This way they simply double click the form, it runs, and in some cases emails itself to a person/group.
Works great.
0

Featured Post

Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
Changing a few Outlook Options can help keep you organized!
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This video demonstrates how to sync Microsoft Exchange Public Folders with smartphones using CodeTwo Exchange Sync and Exchange ActiveSync. To learn more about CodeTwo Exchange Sync and download the free trial, go to: http://www.codetwo.com/excha…

707 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question