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"Copy: " added to Outlook meeting subject post-migration

Posted on 2012-04-03
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Last Modified: 2012-06-27
Hello,

We recently migrated our Exchange servers from a 3rd party hosted 2007 solution to Exchange 2010 onsite.  I'll skip our migration method, but it basically boiled down to importing data via a .pst file.  We notice that any calendar item created before the migration now has "COPY:" prepended to every meeting subject, and the organizer can no longer edit the meeting details.  When opening the meeting, I find this message:

"This meeting was copied to your calendar and will not receive updates.  To receive updates, contact the organizer <organizer name>."

Deleting and recreating the meetings is not an option, and I've already tried running a script I found on the web on a test user:

Sub RemoveCopy()  
Dim myolApp As Outlook.Application  
Dim calendar As MAPIFolder  
Dim aItem As Object  

Set myolApp = CreateObject("Outlook.Application")  
Set calendar = myolApp.ActiveExplorer.CurrentFolder  

Dim iItemsUpdated As Integer  
Dim strTemp As String  

iItemsUpdated = 0  
For Each aItem In calendar.Items  
    If Mid(aItem.Subject, 1, 6) = "Copy: " Then  
      strTemp = Mid(aItem.Subject, 7, Len(aItem.Subject) - 6)  
      aItem.Subject = strTemp  
      iItemsUpdated = iItemsUpdated + 1  
    End If  
    aItem.Save  
Next aItem  

MsgBox iItemsUpdated & " of " & calendar.Items.Count & " Meetings Updated"  

End Sub

However, all this does is remove the word "Copy: " from the subject, and does not actually resolve the meeting organizer issue.

Any suggestions would be much appreciated.
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Question by:terminalb
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by:Red_Tech
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by:terminalb
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Yea I've already read both of those articles, the second is where I found the VB script.  The first support.microsoft.com link includes this statement:
"If you copy a meeting to a Calendar that does not belong to the meeting organizer or to the intended attendees, this orphans the meeting from the original meeting"

We imported a pst from one user's "old" hosted Exch. 2007 mailbox to the "new" onsite Exch. 2010 mailbox.  The user in question IS the organizer, but her meetings still say "Copy: " and she cannot edit them.  What is Outlook looking at that recognizes the user's new mailbox is not the same as the one that created the meeting?  Can this be edited in MFCMAPI or some other tool?
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by:Red_Tech
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by:terminalb
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Thanks for the help.  I glanced over that sript and it appears to only modify the subject, but does nothing to address the meeting organizer discrepancy.  My main concern here is that our users are going to have to delete/recreate the copied calendar items in order to modify any aspect of them.
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I know you did an import of the PST but prior to that did you export the PST from Outlook or did you copy the PST from the Outlook folder in the users profile? I guess I should also asked if it was an OST that was exported to PST?

I had this happen to me, but on a much smaller scale. I just ignored most of them and those I needed to deal with I just deleted and recreated. I have looked for hours, I'm sure you've done the same, looking for a solution to this for you. Other than the scripts that as you stated only change the subject, I have found very few workarounds to this.

1) If you still have access to the old Exchange system export to PST using an Outlook 2003 system, then import to 2007 or 2010.
2) If you still have access to the old Exchange system and you are already using a PST, DO NOT EXPORT. Copy the PST from the Outlook folder in the user profile. DO NOT IMPORT, but open it in the Outlook 2007 or 2010, then copy the items over to the new OST or PST.
3) DO NOT EXPORT, DO NOT IMPORT - If you are using an OST, create a PST. Copy items to the PST. Copy PST to and open in Outlook 2007 or 2010, then copy the items over to the new OST or PST.
4) Scripts from various sites, some of which were posted, none seem to work. At least they don't work for your needs.

Otherwise, I'm stumped!
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