Solved

Access 2003: MailMerge Automation (question 3 - if..then..else...

Posted on 2012-04-09
3
251 Views
Last Modified: 2012-08-14
Hi EE,

Anybody knows how IF  THEN ELSE works as a field in a mail merge

Want to do:

If title = " " then N/A  ELSE title

i tried it.... and do not see it working


below is a sample document.....

tx so much, sandra

scrnMSPE-SHORT23doc.doc
0
Comment
Question by:mytfein
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 500 total points
ID: 37825660
The IF dialogue won't accept fields for the True or the False parts. If you do use the diaolhgur, you will have to enter some text and change it into a field.

In general, set the display to show field codes rather than field results with the Alt+F9 toggle, so that <<Clerkship_Title_1>> looks like

{ MERGEFIELD Clerkship_Title_1 }. You can select the text and press Ctrl+F9 to field delimiters around the field so that the field is the only content of a surrounding field:

 { { MERGEFIELD Clerkship_Title_1 } }

You can then insert an IF and a condition

 { IF { MERGEFIELD Clerkship_Title_1 }  = "" }

and add some text:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "Empty" "Text" }

or a field:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "" "{  MERGEFIELD "Clerkship_Comments_1 }" }

Remember that if you now toggle back to show field results, the whole text will probably disappear until the merge is done or previewed.
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 37825669
"If you do use the diaolhgur, you will have to enter some text and change it into a field."

should be :

"If you do use the dialogue, you will have to enter some text and overwrite it in the document with a field in the 'field code' view"
0
 

Author Comment

by:mytfein
ID: 37827940
Hi Graham,

tx so much for explaining about
              field code view,  and how to code If..else  in that view....


in your example:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "" "{  MERGEFIELD "Clerkship_Comments_1 }" }

shour there be a commas between both spaces like this:

{ IF { MERGEFIELD Clerkship_Title_1 }  = " ", " ", {  MERGEFIELD "Clerkship_Comments_1 }" }

if title1 = blank, then blank, else title1  (like the Access IIF function)

pls advise, tx, s
0

Featured Post

Free Tool: SSL Checker

Scans your site and returns information about your SSL implementation and certificate. Helpful for debugging and validating your SSL configuration.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Phishing attempts can come in all forms, shapes and sizes. No matter how familiar you think you are with them, always remember to take extra precaution when opening an email with attachments or links.
This article describes two methods for creating a combo box that can be used to add new items to the row source -- one for simple lookup tables, and one for a more complex row source where the new item needs data for several fields.
This Micro Tutorial will demonstrate in Microsoft Excel how to add style and sexy appeal to horizontal bar charts.
Many functions in Excel can make decisions. The most simple of these is the IF function: it returns a value depending on whether a condition you describe is true or false. Once you get the hang of using the IF function, you will find it easier to us…

740 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question