[Okta Webinar] Learn how to a build a cloud-first strategyRegister Now

x
?
Solved

Access 2003: MailMerge Automation (question 3 - if..then..else...

Posted on 2012-04-09
3
Medium Priority
?
256 Views
Last Modified: 2012-08-14
Hi EE,

Anybody knows how IF  THEN ELSE works as a field in a mail merge

Want to do:

If title = " " then N/A  ELSE title

i tried it.... and do not see it working


below is a sample document.....

tx so much, sandra

scrnMSPE-SHORT23doc.doc
0
Comment
Question by:mytfein
  • 2
3 Comments
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 2000 total points
ID: 37825660
The IF dialogue won't accept fields for the True or the False parts. If you do use the diaolhgur, you will have to enter some text and change it into a field.

In general, set the display to show field codes rather than field results with the Alt+F9 toggle, so that <<Clerkship_Title_1>> looks like

{ MERGEFIELD Clerkship_Title_1 }. You can select the text and press Ctrl+F9 to field delimiters around the field so that the field is the only content of a surrounding field:

 { { MERGEFIELD Clerkship_Title_1 } }

You can then insert an IF and a condition

 { IF { MERGEFIELD Clerkship_Title_1 }  = "" }

and add some text:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "Empty" "Text" }

or a field:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "" "{  MERGEFIELD "Clerkship_Comments_1 }" }

Remember that if you now toggle back to show field results, the whole text will probably disappear until the merge is done or previewed.
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 37825669
"If you do use the diaolhgur, you will have to enter some text and change it into a field."

should be :

"If you do use the dialogue, you will have to enter some text and overwrite it in the document with a field in the 'field code' view"
0
 

Author Comment

by:mytfein
ID: 37827940
Hi Graham,

tx so much for explaining about
              field code view,  and how to code If..else  in that view....


in your example:

{ IF { MERGEFIELD Clerkship_Title_1 }  = "" "" "{  MERGEFIELD "Clerkship_Comments_1 }" }

shour there be a commas between both spaces like this:

{ IF { MERGEFIELD Clerkship_Title_1 }  = " ", " ", {  MERGEFIELD "Clerkship_Comments_1 }" }

if title1 = blank, then blank, else title1  (like the Access IIF function)

pls advise, tx, s
0

Featured Post

VIDEO: THE CONCERTO CLOUD FOR HEALTHCARE

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft's Excel has many features that most people will never need nor take advantage of.  Conditional formatting is one feature that you may find a necessity once you start using it.
If you’re using QODBC to update QuickBooks data from Microsoft® Access but Access is not showing the updated data, you could have set up QODBC incorrectly.
This lesson discusses how to use a Mainform + Subforms in Microsoft Access to find and enter data for payments on orders. The sample data comes from a custom shop that builds and sells movable storage structures that are delivered to your property. …
Look below the covers at a subform control , and the form that is inside it. Explore properties and see how easy it is to aggregate, get statistics, and synchronize results for your data. A Microsoft Access subform is used to show relevant calcul…

872 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question