MS Excel Query

Hi All,

I am trying to combine 3 columns into 1. I have a column for First Name, Last Name and Middle initial.  My combined cloumn is: Last Name+', '+First Name+' '+Middle initial.

The problem is, if the person does not have a middle initial then nothing is shown.

How do I get My combined column to reflect the Last Name and First name only if no middle initial is present.

Thank you in advance.
ReyesrjAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Peter KwanAnalyst ProgrammerCommented:
Let's say, column A stores Last name,  column B stores first name and column C stores middle intial, and the final combined results stored in column D:

Formula in column D:
=A1 & ", " & B1 & IF(C1 <> "",  " " & C1, "")
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
ReyesrjAuthor Commented:
Thanks, but that's in the spreadsheet.  How do I combine the columns in MS Excel database query?
0
Anthony MellorChartered AccountantCommented:
what's the external data file type and source? are you on a pc or mac ? which version excel?

any chance a small data example? easier to play with. edit how big is the data source, hundreds thousands or millions of records? this problem sounds familiar.
0
Cloud Class® Course: Python 3 Fundamentals

This course will teach participants about installing and configuring Python, syntax, importing, statements, types, strings, booleans, files, lists, tuples, comprehensions, functions, and classes.

ReyesrjAuthor Commented:
Currently there are about 600 records in Access 2007.  It is anticipated to increase by 100 per week.  I experience this all time.  It’s that blank or NULL field that creates the problem.  What I have done in the past is combine the first name and last name into one column and leave the middle initial in a separate column.   Then combine the combined name column with the middle initial column in the excel table.
Thanks

Sample pic
0
ReyesrjAuthor Commented:
Sorry, the pic was for my other question.
0
ReyesrjAuthor Commented:
This is what I found:

In MS Excel Database Query Wizard, you use ampersand "&" instead of a plus sign "+".  So the formula would look like this:

LastName & ', ' & FirstName & ' ' & MiddleName

Thanks to ALL
0
Anthony MellorChartered AccountantCommented:
thanks!
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Excel

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.