Solved

Word 2010 multilevel list, can't tie level 3 to heading 3

Posted on 2012-04-10
8
1,468 Views
Last Modified: 2013-01-05
I'm writing a document and am required to use a document template as my starting point.  The document is structured as a multilevel list, with numbered section headings, but the template is less well formed -- no multilevel list has been defined.

I want to use a multilevel list.

Heading styles 1-9 are defined.  Headings 1 and 2 are paragraph styles.  Headings 3-9 are both paragraph and character styles.

When linking a list level to a style, I want to link level 3 to Heading 3.  Heading 3 doesn't show up in the list of styles that I can link too.  I believe this is because Heading 3 is both a character and paragraph style.

I can't modify Heading 3's style type...the pulldown list is greyed out and shows "Linked (paragraph and character).

I have two questions:
1) Short of deleting the .dot file for this document (or other radical surgery) is there some way I can change Heading 3's style?
2) Am I wrong about believing that my multilevel list problem is due to Heading 3's style?
0
Comment
Question by:josgood
  • 3
  • 2
  • 2
  • +1
8 Comments
 
LVL 18

Expert Comment

by:Richard Daneke
ID: 37832398
Heading styles are normally used for paragraphs.   Think of a book or term paper where emphasis on sections is important.  Major headings as Heading2,  subheadings as Heading3.  The default styles include levels for automatically generating a Table of Contents.

If you are building a multi-level list, usually I think of this as an outlined report.  The numbering is handled automatically and, as you indent sublists, the formatting is handled automatically as well.  
This is formatted using the multi-level list or outline button circled in the attached image that is in the Paragraph ribbon tab on the Home tab ribbon.
Word-MultiLevelList.JPG
0
 
LVL 13

Expert Comment

by:Stacy Brown
ID: 37838205
Check the paragraph settings for Heading 3 and make sure it has the Outline level set to 3

Open the Style Pane (CTRL+ALT+SHIFT+S)
Point to Heading 3
Click the Down arrow
Choose Modify
Select the Format button (bottom)
Select Paragraph

Paragraph dialog
0
 
LVL 13

Author Comment

by:josgood
ID: 37845391
DoDahD: I think of a multilevel list the same way.  However, I want to change the properties of the paragraph styles and that is where I'm running into trouble.  I can't change the style type of Heading 3.  No offense...I need a more sophisticated answer.  I'm not an expert, but I am fairly knowledgeable.

finalword: Your answer gave me hope, but it did not pan out.  My issue is that the style type is grayed out -- it says "Linked (paragraph and character)".  If my theory is correct, then I can make Heading 3 appear in the multilevel list's "Link level to style" pulldown.
0
 
LVL 31

Accepted Solution

by:
Paul Sauvé earned 500 total points
ID: 37848824
Hi,

You say that: "The document is structured as a multilevel list, with numbered section headings, but the template is less well formed -- no multilevel list has been defined."

The attached Word 2010 document has a detailed explaination on how to accomplish this.

This is for numbered sections (Heading 1, Heading 2, ... styles) which can be used to generate a ToC.

Please note that if you do this directly in a NewTemplate.dotm file, then you only have to do it ONCE....
How-to-go-from-Unnumbered-to-Num.docx
0
Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

 
LVL 18

Expert Comment

by:Richard Daneke
ID: 37849019
finalword's message then, may be along the answer you seek.   It shows how to modify the Heading 3 style.  However, the Outline Level box in this window does relate to the Table of Contents feature and not to outlining.  

If you need to modify this to reflect outlining:
1. select a paragraph and apply Heading 3 style
2. Use the outlining button to outline the paragraph
3. Use the same outlining button (different option) to set the level
4. In the Styles window, use the pull down arrow that appears on the selected style and choose Update Heading 3 to match selection

This same technique can be used in the other heading styles.  

Styles is a different technique in the newer versions, but can be very flexible.   These changes will effect your normal template.   If you want to save the style with a new name, you would still complete steps 1-3 and then, use the New Style button on the bottom of the Styles pane.  

BTW, you can open the Styles Pane by clicking on the small button on the right side of the Styles ribbon group.  The keyboard shortcut is an alternative.

Bonus, you can quicly build a practice document with the =rand() function in word.   For example, five paragraphs with 10 lines each can be generated with =rand(5,10)
0
 
LVL 18

Expert Comment

by:Richard Daneke
ID: 37849028
My apologies Paul, I just opened your document and note that your example parallels my text response.
0
 
LVL 31

Expert Comment

by:Paul Sauvé
ID: 37849676
BTW - image augmented

;-)

0
 
LVL 13

Author Closing Comment

by:josgood
ID: 38747673
My apologies, all.  Various circumstances intervened and I am only now closing the question.

Thank you for your help.
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Microsoft Office Customization Tool’s Outlook problem 12 76
Oart.dll 2 44
How to change Excel spreadsheet into Word outline? 3 40
MS Word Office 365 Mail Merge 2 51
A few years ago I was very much a beginner at VBA, and that very much remains the case today.  I'll do my best to explain things as I go in the hope that other beginners can follow.  If you just want to check out a tool that creates a Select Case fu…
Preface: When I started this series, I used the term CommandBars because that is the Office Object class that it discusses. Unfortunately, when Microsoft introduced Office 2007, they replaced the standard Commandbar menus with "The Ribbon" and rem…
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…

910 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

22 Experts available now in Live!

Get 1:1 Help Now