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Outlook 2010 send a meeting request with color category and recipient see's the category

Posted on 2012-04-11
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Last Modified: 2012-04-17
I know there is a way to share categories, but I have a request for people who are sharing categories to be able to send meeting invites and the category already be in place for the person accepting the invite.

Ex:  create new meeting with category '123' send it to Joe.  Joe accepts meeting and when he accepts it goes into his caledar as category '123' automatically.

Can this be done?  We are using outlook 2010, and i've used the macros from other threads to export/import categories so they have the same set.
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Question by:trabon_solutions
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Assisted Solution

by:David Lee
David Lee earned 150 total points
ID: 37836807
Outlook 2010 has a default rule that strips categories off of inbound items.  Open rules and disable or delete that rule.
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Author Comment

by:trabon_solutions
ID: 37838173
Interesting, i just deleted that rule and did a test calendar invite with a category that is the same between the both and it didn't work.  But that seems to be in the right direction, I will continue to test with it.  Maybe im missing something else?
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Expert Comment

by:David Lee
ID: 37838273
It didn't work as in the category doesn't show up or the category color doesn't show up?
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Author Comment

by:trabon_solutions
ID: 37838304
Category and color both dont show up.  As if it were never set from the orginator with a category on it.  I deleted the rule from both my test clients.
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Author Comment

by:trabon_solutions
ID: 37838500
So when sending a regular email with a category it stays, but meeting request still do not.  Getting closer..
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Expert Comment

by:David Lee
ID: 37838882
I thought I remembered that the rule worked with meetings too.  Sorry, guess I was wrong.
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Accepted Solution

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trabon_solutions earned 0 total points
ID: 37839378
For exchange 2007/2010 you have to run this command at the shell:

Get-transportConfig |FL*categories
 
If you see the result: ”categories: True”, it means now the Exchange server will automatically remove categories.
 
 
 
Run this command to allow transport categories.
 
Set-transportConfig-ClearCategories: $False
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Author Closing Comment

by:trabon_solutions
ID: 37854964
Found the fix on a MS website, however the other users comments were helpful also.
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