?
Solved

Sharepoint permissions at the folder level

Posted on 2012-04-11
5
Medium Priority
?
656 Views
Last Modified: 2012-04-13
I have a request to allow 3 people to view a single folder of documents only on a site with sensitive documents.  I go to the folder and click manage permissions - I notice that there is no option to create a new group of permissions, however I can at the site level.  Should I grant users permissions directly?  Wondering what the best way of doing this would be.  All parts of the site inherit permissions from parent.
0
Comment
Question by:PurpleSlade
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
  • 2
5 Comments
 
LVL 29

Expert Comment

by:QPR
ID: 37836179
When you say a single folder, do you mean a folder within a doc library or the library itself?
0
 
LVL 15

Accepted Solution

by:
dp_expert earned 2000 total points
ID: 37836742
Generaly it is advised to use groups instead of direct permissions to users. It is much easier to manage.
Groups are created on site collection level but groups do not need to have any permissions assigned to the site/site collection.

So the best practise is:
- create a group and name it according to the role this group will represent - eg. Approvers of annual bugdet or Managers of project X or viewers of confidential financial documents. The group name is realy important because it allows you to define and recognise what is the essence of membership in this group.
- do not assign permission for this group to a site unless it's necessary.
- assign people to the group
- go to list or folder and set permissions
0
 
LVL 2

Author Comment

by:PurpleSlade
ID: 37839898
Thanks for the replies.  I think I am confused on how to create a permissions group not at the site level.  The way I have been doing it is through site actions -> site permissions but that associates the group with that site, correct?
0
 
LVL 29

Expert Comment

by:QPR
ID: 37839943
Yes if that site has unique permissions if not you will see a link to "manage parent" which you click and create your group there.
If your site has unique permissions then your group is created at that site level
0
 
LVL 2

Author Closing Comment

by:PurpleSlade
ID: 37844864
Thanks so much - that clarified things for me a lot.  I kept thinking that you needed to assign the level of permissions to the group when you create it at the site level.  It didn't occur to me that you just create a group, assign no permissions and then add the group where you need and THEN define the permissions.
0

Featured Post

Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Summary In SharePoint 2010 it is easy to create custom color themes to jazz up a site. Theme colors can also be created in PowerPoint 2010 with a few clicks. But how do the chosen colors actually look in the SharePoint site? The attached PowerPoint…
The vision: A MegaMenu for a SharePoint portal home page The mission: Make it easy to maintain. Allow rich content and sub headers as well as standard links. Factor in frequent changes without involving developers or a lengthy Dev/Test/Prod rel…
This tutorial will teach you the special effect of super speed similar to the fictional character Wally West aka "The Flash" After Shake : http://www.videocopilot.net/presets/after_shake/ All lightning effects with instructions : http://www.mediaf…
How to fix incompatible JVM issue while installing Eclipse While installing Eclipse in windows, got one error like above and unable to proceed with the installation. This video describes how to successfully install Eclipse. How to solve incompa…

777 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question