Outlook 2010 - Design a Form

Hello, Experts!

Right now, whenever we hire a new employee, the users re-use the same free-form message with employee information to disseminate to different departments.  I'm trying to make a Form that users can fill out properly with pull-down selections, etc.

We have an Exchange 2003 server.  I tried to Design a Form from a Message Form in Outlook 2010, added some custom fields and even created a separate Compose and Read page (that are nearly identical).  I also hard-coded the To: address with my address for testing.

However, when I open the custom form, fill in some information click Send, it shows the standard E-mail message with the Message Body instead of the fields I added to the Read page.  Any idea why it might be doing that?
wchestnutAsked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

David LeeCommented:
Hi, wchestnut.

Where are you looking at the message after sending: on the same machine you built the form on or a different machine?  If it's the latter, then have you published the form to that computer?
wchestnutAuthor Commented:
No, I'm sending it to myself on the same machine.  I haven't completed the final look of the form, so as I was working on it, I wanted to send a copy to myself to see what it would look like so far.

To me, it's a little confusing on where everything gets "Published".  I found some instructions on the Internet about creating a Public Folder so that's where I put it.  But when I go to open it, I'm finding it in Outlook:\\Custom Forms which seems to be the same location as Public Folders\Custom Forms since the Last Modified date/time are the same.  Maybe I'm not publishing it in the right place?

If you have a good source for creating Forms using Outlook 2010 with an Exchange 2003 Server (upgrading to 2010 in the next month), that's be great.
David LeeCommented:
For testing purposes you should publish the form to your personal forms library.  If you plan to use the form in an office, then when you're ready to go to production you should publish the form to the organizational forms library.

This is the best online resource source I know of for custom Outlook forms: http://www.outlookcode.com/article.aspx?ID=35
Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

wchestnutAuthor Commented:
So if I publish it into my Personal Forms Library first while I'm working on it, then Open and Send to to myself, the Read view should work then?

I think another problem I'm having is that when I go to Publish, I only have the following options in the pull-down:

    Personal Forms Library
    Outlook Folders
    Inbox
    Custom Forms

Should I be seeing an "Organizational Forms Library"?
David LeeCommented:
Yes, it should.  

The organizational form library may not have been created on your company's Exchange server or you may not have been given permission to publish to it.  You should check with your email admin.
wchestnutAuthor Commented:
I am the domain and email admin. : )  Do you know what I need to look for in Exchange Manager (2003)?
David LeeCommented:
Sorry, I don't.  I'm not that deep into Exchange.  Perhaps this will help: http://support.microsoft.com/kb/244591

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
wchestnutAuthor Commented:
That did help!  I created a Company Forms folder in the EFORMS REGISTRY, but it's not appearing the pull-down when posting.  Maybe I have to stop/restart Exchange.

But I did Post the form in my Personal Forms Library, sent a test and received it as expected so we're close!  I'll let you know if I can get the new Company Forms folder to show up.
David LeeCommented:
Good deal!
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Outlook

From novice to tech pro — start learning today.