?
Solved

Microsoft Project Calculates 2 hours as .5 days and 4 hours as 1 day. Why?

Posted on 2012-04-11
2
Medium Priority
?
707 Views
Last Modified: 2012-04-20
Hello All,

I think my questions may be a simple ones. I am creating a project plan with MS project. I am a beginner with project as ive used other tools in the past.

I have 8 hours set as one day and 40 hours set as one week. I also have my project set to display my duration column as hours not days. With all of this I have several issues:

-Even though I want to see duration in hours only, some rows dont recalculate in hours. They are stuck in days. How do I fix?

-Some work hours roll up to durations that arent accurate. So not only is it not just pushing the hours into the duration column, it is also calulating 2 hours as .5 days for example.

Another question is, why do some of my hours have a ? next to it?

Finally, is there a way to have project take my start and end dates, then take a guess at assigning my project to the work days in between my start and end?

Thanks in advance

-CH
0
Comment
Question by:daarchive
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 12

Accepted Solution

by:
Dr. Thomas Henkelmann earned 2000 total points
ID: 37836461
Hi,

this is many questions in one :)

The easy one first: the ? is always shown after entering a new task to indicate that the duration has been set to the default of 1day and is an estimated duration. As soon as you enter a duration, the ? goes away.

Have you set the Options..Schedule to show "Hours" for the duration? Be aware that there are 2 ways to set the option: "All new projects" or "Project1". If you choose "All new projects", the setting for "Hours" will apply to all tasks in all new projects which seems to be what you are looking for. However, any tasks that have been created with the "wrong" setting of "Days" will keep this setting unless they are summary tasks.

What do you mean by "Some work hours roll up to durations that arent accurate" ? Have you assigned resources to the tasks? Depending on the task type there is NO direct recalculation between work and duration, e.g. you can plan 10 hours of work during 5 days of duration (which is very common in scheduling).

The last part also leaves space for interpretation: do you want to set the project start date (yes, you do this in the "Project Information" window in the "Project" ribbon) and define the latest date for the project end? How should the tool "guess" what tasks you need?

Regards

Thomas
0
 
LVL 1

Author Closing Comment

by:daarchive
ID: 37870835
TY Thomas. Your explaination helped alot!
0

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

"Disruption" is the most feared word for C-level executives these days. They agonize over their industry being disturbed by another player - most likely by startups.
When you’re making plans to join the modern business race, you should analyze various details that may affect your results. Nowadays, millions of businesses are trying to grow into established and appreciated professional enterprises.
Viewers will learn the different options available in the Backstage view in Excel 2013.
With the power of JIRA, there's an unlimited number of ways you can customize it, use it and benefit from it. With that in mind, there's bound to be things that I wasn't able to cover in this course. With this summary we'll look at some places to go…

752 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question