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Requtls from query displaying on multiple rows instead of one

Posted on 2012-04-12
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Last Modified: 2012-06-21
Hi,

I am trying to create a query to caculate and show a person's pay date, gross pay for that pay date, and year to date gross total.  

I am able to run the query, enter a pay date, and display the results but the results apear on two rows instead of just one row.  

Please help me figure out what I am doing wrong.


EMPID
pay_date
Gross

empid     pay_date                   gross
11111     2012-01-21 00:00     2000.00
11111     2012-02-07 00:00     2000.00
11111     2012-02-22 00:00     2000.00
11111     2012-03-03 00:00     2500.00
22222     2012-01-21 00:00     1500.00
22222     2012-02-07 00:00     1500.00
22222     2012-02-22 00:00     1500.00
22222     2012-03-03 00:00     1000.00


SQL i am using:

SELECT tblEmployeePay.EMPID AS ID, tblEmployeePay.Gross AS [Gross Pay], Sum(tblEmployeePay.Gross) AS YTD
FROM tblEmployeePay
WHERE (((tblEmployeePay.Pay_Date)<=[Enter Pay Date]))
GROUP BY tblEmployeePay.ID, tblEmployeePay.Gross;

------------------------------------------------------------------------------------------------

The results I am currently getting:

Run Query by and Enter a Pay Date: 2012-03-03 00:00 when prompted

Display results after entering pay date and clicking on ok

ID         Gross Pay           YTD
11111   2500.00             2500.00
11111   2000.00             6000.00
22222   1000.00             1000.00
22222   1500.00             4500.00

------------------------------------------------------------------------------------------------

The results i am trying to get:

Run Query by and Enter a Pay Date: 2012-03-03 00:00 when prompted

Display results after entering pay date and clicking on ok

ID         Gross Pay          YTD
11111   2500.00            8500.00
22222   1000.00            5500.00
0
Comment
Question by:cesemj
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5 Comments
 
LVL 34

Expert Comment

by:Norie
ID: 37838264
Try this.

SELECT tblEmployeePay.EMPID AS ID,  Sum(tblEmployeePay.Gross) AS YTD
FROM tblEmployeePay
WHERE (((tblEmployeePay.Pay_Date)<=[Enter Pay Date]))
GROUP BY empid
0
 

Author Comment

by:cesemj
ID: 37838427
Hi and thanks,

the results give me senario 1 which is what i received first before I modified the query to try to get the results in senario 2.  

Senario 1
 ID         YTD
11111   8500.00
22222   5500.00

Senario 2
 ID         Gross Pay         YTD
11111   2500.00            8500.00
22222   1000.00            5500.00
0
 

Author Comment

by:cesemj
ID: 37838466
Hi,

I modified the query to the below statement and get the results  i am looking for but is the statement right or am I wsetting myself up for failur down the road because of using poor syntax?

SELECT tblEmployeePay.EMPID AS ID, Last(tblEmployeePay.Gross) AS [Gross Pay], Sum(tblEmployeePay.Gross) AS YTD
FROM tblEmployeePay
WHERE (((tblEmployeePay.Pay_Date)<=[Enter Pay Date]))
GROUP BY tblEmployeePay.ID;
0
 
LVL 34

Accepted Solution

by:
Norie earned 300 total points
ID: 37838484
Can I ask a question?

What gross value do you want to return?

The most recent?

If it is then the logic of your query is right as far as I can see.
0
 

Author Closing Comment

by:cesemj
ID: 37842579
Thanks for you help.
0

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