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Change indents on automatic indent lists

Posted on 2012-04-12
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Last Modified: 2012-04-16
Word 2010 annoys me as I cannot work out how to format the indents on automatically created lists.

I can amend this for the lists typed, but when it creates the next numbered list, it reverts to the previous indent.

Is there a way I can change the indents for all items in the numbered list - and then apply this to futue indents?
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Question by:Mawallace
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Stacy Brown earned 2000 total points
ID: 37843367
If you are using the Number button on the Home ribbon to apply numbering, then you should be able to Right-click any number of a current list and choose Adjust List Indents.  Once you change the indents, it should change for that numbering format in that document.

If you want to use the Number button, but want to retain these "number formats" for use in other documents, I suggest that you create some styles with numbering included.  Here's how:

Create a Blank Document
Add some text
Select a paragraph
Choose a number format from the numbering button on the Home Ribbon
Right-click the NUMBER that was just inserted and choose Adjust List Indents
Adjust List Indents screenshot
Change the information here to suit your needs and click OK
Right-click anywhere in your newly numbered paragraph
Select Styles > Save Selection as a New Quick Style...
Type in a name (don't use List Number, it is already taken)
Click the Modify button
Change the Style type to Paragraphs (I'll explain more on this later)
Use the Format button at the bottom to make any other formatting changes
Make sure "Add to Quick Style List" and "New documents based on the template" are selected
Click OK
On the Home Tab, click the down arrow next to the Style Gallery to see that your style has been added and is listed as last
Quick Style Gallery on Home TabTo move your style up in the gallery:
Open the Styles Task Pane (CTRL+ALT+SHIFT+S)
At the bottom of the pane, select the Manage Styles button (3rd button from the left)
Manage Styles button screenshot
Go to the Recommend Tab
Find and select your newly created style
Click the Assign Value button
Type in a number ( #1 will place it first, I suggest starting with 5)
Modify Style Dialog
Click OK
At the bottom of the main Manage Styles dialog box, make sure that "New documents based on the template" is selected then click OK
You should see that your style has moved up in the listChange in Gallery positionNOTE: If you are going to create multiple numbering styles and want to name them something like Num 1, Num 2, Num 3 , you can assign them all the same value of 5.  Then they will appear together in alphabetical order.

Back to Linked styles:  
A little background first:  To put it simply, I hate Character styles.  In my opinion (which you can completely ignore if you'd like) they are pretty worthless.  If I need to apply bolding to a word, I'm going to directly apply it, not use a style.  I love paragraph styles, though, and find them extremely useful!  They add to the structure and stability of a document.  I'm a big proponent of paragraph styles and applying numbering via styles.

So, Linked styles are new to Word 2010.  They tie a Paragraph Style and a Character Style together.  This allows you to customize TOC entries without having to mark the text with a code.  While I can see how they may be useful, I  don't like working with Character styles.  I see no reason to use linked styles when I have other means.  If you want to try working with them, feel free.  I have a define bias in this area.
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