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Outlook 2007 with POP email connector

Posted on 2012-04-12
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Last Modified: 2012-04-17
We use Outlook 2007 with Exchange 2007 where I work. We recently setup outside POP3 email accounts on another domain name that will be used only for DR purposes. I setup a separate .pst file that is stored on the local hard drive and will store the contents of messages sent to the DR email address.  I also created a rule that moves messages sent to that address from the user's inbox to the inbox that is part of the DR account's pst file. All that works great.  Now, I'd like to create a rule that says to automatically delete anything in the inbox folder of the DR (POP3) email account in Outlook after x days. This can't be done via policy on the Exchange server because the POP3 email account data will not be on the Exchange server.  Any ideas?
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Question by:ghames
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Expert Comment

by:als315
ID: 37841165
You can set "Leave a copy of messages on the server" in Advanced settings of your account
http://www.help30.com/helpemailPOP/Outlook2007Setup.html
pop3
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Author Comment

by:ghames
ID: 37842771
I've done that but we would like it to automatically delete what is in the inbox in Outlook (it's no longer on the server at that point).  Is there a way to do that?
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Expert Comment

by:als315
ID: 37843290
You can do it with AutoArchive option:
http://support.microsoft.com/kb/830119/en-us
Select "Delete old Items"
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Author Comment

by:ghames
ID: 37843498
I thought Auto Archive set the rules for the whole mail file though?  I only want to delete the messages in the folder of the secondary email account.  I don't want to automatically delete everything in the mail file. I need to do this at the folder level.
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als315 earned 500 total points
ID: 37845634
In article above is described "How to Set the AutoArchive Properties for a Folder"
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Author Closing Comment

by:ghames
ID: 37857358
That worked.  Thank you!
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