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How can I change Microsoft Outlook 2010 data files assignments.

Posted on 2012-04-12
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Last Modified: 2012-04-14
Hi,
I have been trying to move Win 7 OEx 2010 data file to my Raid Sata drives.  So,  it can be part of a reqular backup  system.  It is not going well.  I had sevear problems and had to create a new profile which was placed on my boot drive.  I have added my raid data file to the navagation window.  I have made my original email data file, from the raid,  my default data file and removed that assignment from the new data file created by the new profile.

After rebooting and reloading outlook that default assignment did seem to hold.

However, if I examine the actual assigment,  the new data file is the target for input and output of my email service.  And not my original data file.  

This assignment is found in:  "File\Options\Advanced\Send and Recieve\Edit\" == with the new data file listed as the target for reception to it's input file.

How do I fix this and change this assignment to my original data file.

be well be happy
Howie
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Question by:Howie Kay
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by:John Hurst
ID: 37840730
You should be able to close Outlook (Outlook must be shut down here). Then go to Control Panel , Mail32 and choose the Data File tab and see if you can re-locate the files. This is the place (Mail32) that you can do this.

Go carefully and back up your email first.

.... Thinkpads_User
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by:John Hurst
ID: 37840745
Another way is to backup your PST files (be sure of this), then delete the Outlook accounts and then profiles (Mail32 again).

Start up Outlook, make a new account, point it carefully to where you want it. Then close Outlook and copy the PST file to that location. Start up Outlook and it should be properly set.

.... Thinkpads_User
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by:Howie Kay
ID: 37845325
Thanks for your help.  I was able to establish my original data file as the Outlook data file.  But not guite the way we expected.

I followed your suggestions and renamed and backed-up my original data file.  I gave it a unique name. I created a new folder and moved the data file into it.

Using mail32 I found it necessary to delete the data base files listed and the "profiles".

 Otherwise, Win 7 Host just recreated my database in the root directory with the same name.  Outlook seems to have a mind of it's own.  So I stopped trying to make changes in Outlook.

I then  selected the following:

Control Panel\Mail\mail setup\Email accounts\account settings\

In this window I selected "Open file Location".  I choose my original data file on the raid.  

In the same window, with the data file selected and highlited,  I selected the E_mail tab next to the data files tab.  At the bottom of the E-mail Accounts window I selected "change folder  ".   This is to select where new messages are to be delivered.   My folders where listed but not the "inbox".  I created a new name and called it "Received Mail".
I opened Outlook and all went as excpected.  I moved the Received Mail file into the "now displayed Input file" as a subdirectory.

 Why no Input file to select if it was there all the time?  Strange, strange.   I have since re-examined the "change folder" location several times and did not find "Input Files" as a selection, even after reboot.  However I checked again a day later and it was present.  Apparently as a selection.  But I didn't want to push my luck,  so I did not select it.

This is the name that Outlook created for my data file:
Outlook Address Book E:\documents\documents\Outlook Database\Photoresource Database.pst


My data file name I choose, and the one listed by Windows Explorer is:
Photoresource Database.pst.

It has been renamed to "Outlook Address Book"  by Win 7 and now appears as such in Outlooks Navagation Window.

Interesting name for a data file, just to be confusing I guess.  Someone must have a strange sense of humor in the software engineering department at Redmond.

What do you think about all of this?

Oh, I was finally able to remove the data file created by Outllook.

be well be happy
Howie
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John Hurst earned 500 total points
ID: 37845341
There is a lot to chew on here.

>>> However I checked again a day later and it was present  <--- That may be a function of Outlook 2010. In my Outlook 2010, I stopped using Favourites (removed all the favourites entries) because it caused my folders not to show up, or to show up out of order.

I am very organized and spotted this right away, opened a case with Microsoft, got the solution to remove Favourites entries and for nearly two years, I have never looked back.

>>> data file name I choose ...Photoresource Database.pst  <--- That should work. I admit to cringing. I call my mail files  Outlook.pst, Backup.pst, and ArchiveN.pst (more than one). I stay away from descriptive names and that has served me well in over 10 years with Outlook.

>>> It has been renamed to "Outlook Address Book"  by Win 7   <-- This is a bothersome result because there is no address book in Outlook. It is integrated in the PST file. Still, it looks like it is working for you.

>>> Someone must have a strange sense of humor   <--- Actually, I think it might more relate to an expectation there that we all call the mail file Outlook.PST.

So this is what I think (by it is my perspective). However, it looks like you got everything working all right. Is that correct?

.... Thinkpads_User
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by:Howie Kay
ID: 37846182
Yes, all is well. And thanks.
 
Two minor things remain.   One, my receive folder is not "Inbox".   But it now looks like I can select it within Outlook's "change folder" in Account Settings.  Two, why is the "Outbox" down in the list of folders and not at the top of the list with inbox,trash, and drafts?   Two minor items, i can live with.  I'm happy.  

Question, what favourites entries?

This whole problem occurred  because  one day when I opened Outlook,  I was unable to send or receive mail.    "support.microsoft.com/kb/329910"   I thought there was sometning wrong with my data file.  So, after rebuiling my Outlook Profile,  I "sent" all of my input mail, one message at a time, to the newly created inbox in the new profile.  Turns out my datafile was ok.  Apparently, the profile was corrupt and not my data file.  I wish I had known that  I could have used copy and paste.  I wish I had known there was nothing wrong with my data file.

But that's how I learn, the hard way.   My grand wish of all time?  That Microsoft and Apple would publish this information, not in a top level design discussion, but in a nuts and bolts troubleshooting step by step document for each app and OS function.   They have this info.  All this happened over and over again during the design of the product.   I Know this because, in ancient times,  I used to design and code, in software engineering,  for Lockheed Martin in Aerospace.  In Nasa contracting money is very scarce.  We could not have afforded to do this.  But Nasa, knowing that only we knew about design problems,,  retained us on contract for the life of the bird.  Last time i checked,  money is not Apple's or Microsoft's problem.

But then again, there is Experts Exchange!!!

I'll follow your advice and rename my files,  following your example.

I leave this open for your comment and then close.

howie
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Expert Comment

by:John Hurst
ID: 37846253
I think the two questions relate to the same things: Favourites.

See below for the location of Favourites (which for me is empty):

Outlook-2010-Favourites
If you put folders in here, they are pointers to folders and become Favourites. Secondly (other question), putting folder links in here cause the main folder list to get out of order.

So I rather use my folders and accordingly left Favourites empty.

I think that covers it, but please let us know.

.... Thinkpads_User
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Expert Comment

by:John Hurst
ID: 37847103
Hello Howie_Lynn - Did the description above answer your questions?

.... Thinkpads_User
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by:Howie Kay
ID: 37847322
Yes, thanks again.

Howie
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by:John Hurst
ID: 37847336
Thank you and I was very pleased to help out.
.... Thinkpads_User
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