After Update SendEMail
Hello Experts:
I have a Main tbl where I am storing a lookup leading to a User tbl. Within the User tbl I am maintaining:
User Name, User E-Mail, Manager & Manager E-Mail
I have set the Main tbl to display all of this information within its lookup, when a record is updated I was hoping to use this to notify the corresponding manager.
In other words, if Bob is the user then Bob's manager Joe would be notified because this relationship is maintained within the User table when a record is updated.
I have tried doing this various ways within the To field of SendEmail but no matter what I try it doesn't work. I typically get an error stating that "User" isn't defined. So =([Users].[ManagerEMail]) doesn't work and I cannot seem to define a path to [ManagerEMail] from the [Users] defined within my Main tbl which I suspect to be my issue. Not sure if there's a syntax to move you through specific columns within a lookup.
I suppose I could just add the manager's e-mail directly to the form that populates the tbl but I'd like to see if there's a way to leverage the existing relationship that already exists within my User tbl.
Any ideas would be much appreciated, thanks.
I have a Main tbl where I am storing a lookup leading to a User tbl. Within the User tbl I am maintaining:
User Name, User E-Mail, Manager & Manager E-Mail
I have set the Main tbl to display all of this information within its lookup, when a record is updated I was hoping to use this to notify the corresponding manager.
In other words, if Bob is the user then Bob's manager Joe would be notified because this relationship is maintained within the User table when a record is updated.
I have tried doing this various ways within the To field of SendEmail but no matter what I try it doesn't work. I typically get an error stating that "User" isn't defined. So =([Users].[ManagerEMail]) doesn't work and I cannot seem to define a path to [ManagerEMail] from the [Users] defined within my Main tbl which I suspect to be my issue. Not sure if there's a syntax to move you through specific columns within a lookup.
I suppose I could just add the manager's e-mail directly to the form that populates the tbl but I'd like to see if there's a way to leverage the existing relationship that already exists within my User tbl.
Any ideas would be much appreciated, thanks.
ASKER
Thanks for your reply, actually this wouldn't be dependant on any form. Although I do have a form that enters records into the main tbl; instead this would be based on the record state within the main tbl being updated.
I can accomplish this by hardcoding an e-mail address with SendEmail macro as an AfterUpdate event, but I am looking to pulling this dymanically from my User tbl.
I can't do a DLookup() as this is a web database and I'm only able to use macros, no code allowed. I was able to find a Lookup macro, perhaps this would work? Unfortunately I am not sure of the syntax I should be using in the Where section. Then I'd also need to know how to relate this back to the SendEMail macro.
I can accomplish this by hardcoding an e-mail address with SendEmail macro as an AfterUpdate event, but I am looking to pulling this dymanically from my User tbl.
I can't do a DLookup() as this is a web database and I'm only able to use macros, no code allowed. I was able to find a Lookup macro, perhaps this would work? Unfortunately I am not sure of the syntax I should be using in the Where section. Then I'd also need to know how to relate this back to the SendEMail macro.
Try saving the Manager Email to a String variable, and using that in your code.
Ah ... I missed that this was a web database. This new site skin is really hard to see. Still trying to get used to it.
I have not had any need for the web database feature of 2010.
I did a little research and these may help:
http://www.access-programmers.co.uk/forums/showthread.php?t=196662
http://www.utteraccess.com/forum/Tempvar-Change-T-t1962140.html
FWIW: The AccessJunkie that has replied in the above links works on the Access Product Group at Microsoft.
I have not had any need for the web database feature of 2010.
I did a little research and these may help:
http://www.access-programmers.co.uk/forums/showthread.php?t=196662
http://www.utteraccess.com/forum/Tempvar-Change-T-t1962140.html
FWIW: The AccessJunkie that has replied in the above links works on the Access Product Group at Microsoft.
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ASKER
Perfect!
For this to work you have to someway read the information from the user table. There are several ways to handle this. If you have the userID, you could use the DLookup() function to retrieve the email address. If ther is a combo box on the for for selcting user then yu coudl add the email as a hidden column and reference it as needed.