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Create a button to automatically import SQL table Access 2007

Posted on 2012-04-13
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Last Modified: 2012-04-16
I found these instructions: First, manually go through the Wizard, and before you get to the last step where you actually import the data, click on the Advanced button and save you Import Specification (give it a name).

Then create a macro to import the data (using the TransferText command). The Help will tell you what it needs in each argument.

Now, if you highlight that macro, you can go to the Tools button and select Macro | Convert Macros to Visual Basic. This will give you the code that you need to place behind your command button to automatically import your files.
My problem in trying to follow them is: The Advanced button never comes up. Also, I really need a way to replace the data in the existing table, rather than create a new one. Some of the things I have read say: If you Choose Create a new table and the table exists, it will overwrite it. I also do not get the choice of create or append.
I only get: Import the source data into a new table in the current database (I am choosing this one)
The other choice is Link to the data source by creating a linked table(Not what I want to do).
Then I choose my data source and import table, It goes straight to All objects imported sucessfully. There is a check box to Save the import steps. I checked it. Entered the save as information. Clicked Save Import.
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Question by:qbjgqbjg
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13 Comments
 
LVL 7

Expert Comment

by:karunamoorthy
ID: 37843238
I had an experience of importing test file, dbf file etc into access table. What i did was to create a vb exe file and put it in a windows task scheduler and the table creation and data updation takes place automatically without any user intervention.

If it is possible to share sample text file along with field structure, I can give you the complete coding for you to finish your task.

from
Karunamoorthy
0
 

Author Comment

by:qbjgqbjg
ID: 37843264
I am not a VB programmer. The table I am importing is from SQL database. It cannot be done automatically. It will need for the user to start it, since they have some tasks to complete to get the SQL table "ready".
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Author Comment

by:qbjgqbjg
ID: 37843267
I am also very new to Access.
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Author Comment

by:qbjgqbjg
ID: 37843297
I am importing using an ODBC connection.
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LVL 7

Expert Comment

by:karunamoorthy
ID: 37843348
then this may help, if you follow it,
pl check out this URL
http://msdn.microsoft.com/en-us/library/bb177406(v=office.12).aspx
0
 

Author Comment

by:qbjgqbjg
ID: 37843388
That information seems to apply just to Text files, not SQL.
0
 

Author Comment

by:qbjgqbjg
ID: 37843429
Are there settings to change that might help me get advanced to show up and to get the import to overwrite the existing table?
0
 

Author Comment

by:qbjgqbjg
ID: 37843535
To solve the overwrite problem, it looks like I need to Delete the existing table, then import the sql table. So, if I can get some code to do those things I will be in good shape.
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LVL 7

Accepted Solution

by:
karunamoorthy earned 500 total points
ID: 37845635
You can delete table data using

DELETE [Table1].* FROM [TABLE1];
0
 
LVL 7

Assisted Solution

by:karunamoorthy
karunamoorthy earned 500 total points
ID: 37845638
0
 
LVL 7

Expert Comment

by:karunamoorthy
ID: 37846134
Hello qbjgqbjg,
Any comments pl
0
 

Author Comment

by:qbjgqbjg
ID: 37851299
Thanks. The delete is helpful. Now the only thing I need is how to do the import using a button.
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Author Closing Comment

by:qbjgqbjg
ID: 37851602
It looks like I have what I need. Thanks.
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