We help IT Professionals succeed at work.

Shared Calendars in Outlook 2010

ltrippany asked
Last Modified: 2012-06-11

I have a request to create a shared calendar in outlook. This calendar should not be tied to any one user, but I would like to allow a specific user to manage access to this one calendar (e.g. granting read only access to a new user). Also, I do not want this calendar to show up in the rooms selection in outlook, as it is not for resource/booking purposes. Is there a way to do this? Let me know if more information is required.

Watch Question

That's correct, we have a Public Folder Calendar that is shared for all users. You can then setup a specific user to the be the owner.


The calendar will only be used by about 4 people though, is it still practical to create a public folder for that?
Yes, it's either that or create a separate mailbox that the users have access to. The Public folder route is the easiest option.


I am familiar with creating a separate mailbox, but haven't quite figured out how to make another user an owner of it, so they can add and share it to those who need access, rather and requesting us to do so.
Top Expert 2012
This one is on us!
(Get your first solution completely free - no credit card required)


What is the difference between adding them as a delegate with full rights and adding them to the Calendar Permissions with Owner access?
Top Expert 2012

The difference is that Outlook/Excahnge applies the permissions automatically
Rather than having to use specific permissions in the calendar wich may conflict with other unknown AD/Excahnge Permissions


Hm, I will try that. Whenever I use the calendar permissions tab 75% of the time the user will get 'Cannot open this folder'. Needless to say I have ran into a lot of issues with shared calendars...
Top Expert 2012

Yeah, thats why i try to steer clear of setting individual folder permissions
Delegate access is by far the better way to go


Decided to go down the Delegate Access route as opposed to Public Folders, which we are trying to deprecate. Everything worked out smooth using this method instead of calendar permissions. Thanks Apache.
Top Expert 2012

Good Deal
glad to help

Gain unlimited access to on-demand training courses with an Experts Exchange subscription.

Get Access
Why Experts Exchange?

Experts Exchange always has the answer, or at the least points me in the correct direction! It is like having another employee that is extremely experienced.

Jim Murphy
Programmer at Smart IT Solutions

When asked, what has been your best career decision?

Deciding to stick with EE.

Mohamed Asif
Technical Department Head

Being involved with EE helped me to grow personally and professionally.

Carl Webster
CTP, Sr Infrastructure Consultant
Empower Your Career
Did You Know?

We've partnered with two important charities to provide clean water and computer science education to those who need it most. READ MORE

Ask ANY Question

Connect with Certified Experts to gain insight and support on specific technology challenges including:

  • Troubleshooting
  • Research
  • Professional Opinions
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.


Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.