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Setting the default room list shown in Outlook 2010's Room Finder


I am currently in the process of changing over our Meeting Room calendars in Outlook 2010 from traditional user/resource mailboxes to the room mailboxes option you get in Exchange 2010.

The transferring of these and setting them up in 'Room List' distribution groups seems to be very straightforward and I don't think we have any issues.

The problem I do have is when you go onto a client machine and open the Room Finder, by default the 'Show a room list:' drop-down box on the right hand side shows as none and you have to drop down the list and select the room list you want to view.

Does anybody know if there is a way to change this so by default on the client machines they have one of our room lists instead of 'None'?

Hope someone can help. Thanks in advance...

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8/22/2022 - Mon
Jon Scriven

What do you mean when you talk about the 'Room Finder'?

If you are talking about clicking on the 'Rooms' button, then that should default to the 'All Rooms' list.

Did you use this standard Address List or have you created an alternative list (or multiple lists?)

A screenshot of the behaviour would be helpful.

When you open a new meeting request, you get the button 'Room Finder' under Options on the default 'Meeting' ribbon at the top. This then opens a Room Finder bar on the right hand side, which shows you what rooms are available at what time.

I have added a screenshot to this comment circling the Room Finder button and highlighting the part where it defaults to None.

The Rooms button does default to the 'All Rooms' list, but this is not what I mean and the 'All Rooms' list does not show up in the Room Finder room list..

Hope the screenshot will help it make more sense...

Not sure the attached file worked... If it hasn't then I've also uploaded it here - http://imageshack.us/f/593/roomlist.jpg/
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William Peck
Jon Scriven

Are the clients running in cached mode?  If so, does turning this off change things?

Are you in a transition period or anything like that?

I've tried having Outlook with cached mode on and off.

It's not that the room list isn't in the list if you drop it down but we'd like to have a room list selected by default instead of having it say None, as it's quite possible users would just think that there are no lists.
Jon Scriven

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I see that the author of that article doesn't think there's a way of doing it, which would be unfortunate, so hoping somebody on here can still suggest a way...

If not, and the answer is that is can't be done, then thank you!
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