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Multiple Public Folder Setup - Exchange 2010

tacwest
tacwest asked
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I am new to Exchange but would like to setup more than one public folder for organization purposes and tracking projects.

Does anyone have a guide on how to setup more than one public folder?

Thank you for any assistance.
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Manpreet SIngh KhatraSolutions Architect, Project Lead
CERTIFIED EXPERT
Top Expert 2013

Commented:
Is this a single Exchange server environment ?

Can you please explain the environment a bit and can proceed to further assist.

- Rancy
There is no limit set on the number of public folders you can create, I'm presently working with over 14k public folders and increasing :)

I hope this answers your query - if not, ask.

Regards,
Exchange_Geek

Author

Commented:
Thanks for the input, I think I found my answer.

I believe under the Management Console - Public Folder Management I can just create additional folders and set a size limit on each of the folders.

Does that sound correct?  

Thanks
Manpreet SIngh KhatraSolutions Architect, Project Lead
CERTIFIED EXPERT
Top Expert 2013

Commented:
Are you speaking about normal Public folders if yes ... then in PF console you can simply click and create new PF from the action pane.

Check the article below and will help !

Using the Public Folder Management Console
http://technet.microsoft.com/en-us/library/bb691188.aspx


Configure Public Folder Properties
http://technet.microsoft.com/en-us/library/bb691327.aspx
8. Use the Limits tab to view or configure storage quotas, deleted item retention, and age limits for the public folder

- Rancy
@tacwest

What you're talkin about is the message and total size limit of posting messages of each PF,

On the General tab, you'll find

Size (KB)

On the limits tab, you'll find

Use database quota defaults
Issue warning at (KB
Prohibit post at (KB)
Maximum item size (KB)

AND on the Age limits tab you'll find
Use database age defaults
Age limit for replicas (days)

These are all the places where you can place restriction.

Hope your query is answered, if not feel free to ask.

Happy Weekend.

Regards,
Exchange_Geek

Author

Commented:
I want to clarify something.  What I am trying to do is have (2) databases on (1) Exchange server and when I try to create the 2nd database I get an error.

“Each server can contain a maximum of one public folder database per organization.  The server “SERVERXXX” already hosts a public folder database “Public Folder Database 0301836113”.  

Is there a limit to Public Folder Databases per Exchange Server?

We/I are trying to setup different folders/databases for current projects and completed projects.

Hope that helps with my question.

Thanks!
Manpreet SIngh KhatraSolutions Architect, Project Lead
CERTIFIED EXPERT
Top Expert 2013

Commented:
Exchange can have only one PF database as only one PF database can be associated to a MAPI tree for a server ....

You can create a Folder under main PF and work.

- Rancy

Author

Commented:
Rancy,

Thanks for the response.

So based on that can I create folders with limits on the folders for size?  We want to make sure we don't get to big for searches, storage, etc...

Our structure we were hoping for was

Current Projects
   Project 1
   Project 2
   ETC...

Completed Projects (would move current here after completed)
   Project 1
   Project 2
   ETC

Then we would move to a pst file for storage/archive after an certain period.

Sorry for the questions but very new to the Exchange - Public folder area.
Solutions Architect, Project Lead
CERTIFIED EXPERT
Top Expert 2013
Commented:
So based on that can I create folders with limits on the folders for size? - Yes you can and have option on  the PF to set limits.

Moving to PST is good to clear space from teh actual PF and also remember to take regular backups like Mailbox database just in case something happens ...... one more thing for Mailbox Database youc an use RDB but for PF you cant use RDB :(

- Rancy