Mail Archiving in Exchange 2010 for Schools

Posted on 2012-08-11
Last Modified: 2012-08-11
I've been asked by my company to setup mail archiving on one of our clients which is a school using Exchange 2010 "archiving" features.

They require to archive e-mail for at least 7 years. (Like many organizations in the state of NJ)

I was wondering if there is a way to archive e-mail instantly without interrupting the user's mailbox, meaning it will only copy the e-mails not move to an archive folder, so that the user can see the e-mail in their mailbox without having to go an archive folder.

Not sure if this is possible but wanted to see what my options were.

Also I read a bit about creating a journaling mailbox, what are the difference and would I have to use a combination of both.

Question by:TonyL82PR
    LVL 52

    Accepted Solution

    Journaling would create a copy of all the emails In-Out for those users on a different mailbox without affecting the user. If its a very large number of users your enabling Journaling on I would suggest you to create a different Mailbox Database and have this Journaling mailbox in there :)
    Archiving is more like forcing users to keep a check and clean their Mailbox. So if you enable it its going to move data rather make a secondary copy :(

    As as you said you can plan for both :)

    Understanding Journaling
    Journaling can help your organization respond to legal, regulatory, and organizational compliance requirements by recording inbound and outbound e-mail communications. When planning for messaging retention and compliance, it's important to understand journaling, how it fits in your organization's compliance policies, and how Microsoft Exchange Server 2010 helps you secure journaled messages

    Email Archiving and Retention

    VIDEO: Archive in Exchange 2010

    Archive Mailbox In Exchange 2010 (With screenshots)

    However if you have some more queries please feel free to get back with those.

    - Rancy
    LVL 1

    Author Comment

    Thanks for the information!

    Looks like I will be implementing journaling with archiving, to keep mailbox size down.

    The school I will implementing this has about 70+ employees.

    Appreciate any tips you can throw at me!

    Once again thanks Rancy!
    LVL 52

    Expert Comment

    With archiving you have an Option for "Custom Managed Folders" if you want to use.

    - Rancy

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