How can I remove duplicate Excel entries?

Posted on 2012-08-16
Last Modified: 2012-08-21
I have a mailing list in Excel that has columns titled "Fname, MidInit, LName, Business, Address", etc and some of the businesses appear more than once, only differentiated by the employees listed (for example, three different employees for the same business make three rows).  Is there a way to filter the list so only the first entry for each business is unique?
Question by:epichero22
    LVL 13

    Accepted Solution

    select your columns (prior to this, save a copy of workbook somewhere else as backup)
    Goto Data tab
    Click Remove duplicates
    Then click the Business column (or choose that column only)
    Click ok

    This would remove duplicates based on business column and leave 1 entry only.
    LVL 17

    Expert Comment

    If you have Excel 2007 or 2010 you can use the Remove duplicates option from the Data tab.  This allows you to select the columns you want to use to identify duplicates.  If you have Excel 2003 or before you can do this with Advanced filter - it's a little fiddly but the help give you good examples
    LVL 11

    Author Comment

    It worked, but is there a way to archive/move those duplicates to another workbook first?
    LVL 8

    Expert Comment

    by:Elton Pascua
    If you deal with duplicates everyday, this is the solution for you. It has a lot of options you can play with.

    Open in new window

    LVL 11

    Author Closing Comment

    This solution worked towards solving my first question, but I couldn't figure out Duplicate Master.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Highfive Gives IT Their Time Back

    Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

    Suggested Solutions

    Improved? Move/Copy Add-in Replacement - How to avoid the annoying, “A formula or sheet you want to move or copy contains the name XXX, which already exists on the destination worksheet.” David Miller (dlmille)  It was one of those days… I wa…
    Using Word 2013, I was experiencing some incredible lag when typing.  Here's what worked for me....
    The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…
    This Micro Tutorial will demonstrate how to use longer labels with horizontal bar charts instead of the vertical column chart.

    759 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    11 Experts available now in Live!

    Get 1:1 Help Now