[Webinar] Learn how to a build a cloud-first strategyRegister Now


Don't know how to set MS Word formatting

Posted on 2012-08-16
Medium Priority
Last Modified: 2012-08-16
I have a client that is using MS Word for preparing some corporate documentation. They prepare these documents by using a lot of copy and paste from other documents.

They have discovered that when they paste information into their documents it seems to keep the formatting, and text size from the source document.

How can we change Word so the formatting is based on the destination document and not the source document?
Question by:LostInWindows
  • 2
LVL 14

Expert Comment

ID: 38302584
You can't, AFAIK.  The whole point is it thinks you want to keep the formatting.  There's 2 ways around this, though.
1. After you've copied and pasted everything, then highlight your whole new document and change the text/size etc.  This is fine, unless you already had made text/size changes that you want to keep, without resetting them all again.
2. My personal favourite method is just to always paste into notepad first, and then copy back out of notepad and into Word.  Notepad strips all formatting so what you get back out is vanilla text, and that will take on the destination font/size when you paste into the detsination doc.
LVL 33

Accepted Solution

Paul Sauvé earned 1000 total points
ID: 38302779
Sorry to disagree with you theras2000, but in Word 2007/2010, this is how you paste so the formatting is based on the destination document:Paste to Word 2010Top of image, source formatting; bottom of image, destination formatting. If the pasted format is NOT in the document, it will be kept from the source. You can modify these formats using the Styles pane.
LVL 14

Expert Comment

ID: 38302907
Don't be sorry.  That's great.  I've learnt something!

Author Closing Comment

ID: 38303467
Thank you!!

Featured Post

What is SQL Server and how does it work?

The purpose of this paper is to provide you background on SQL Server. It’s your self-study guide for learning fundamentals. It includes both the history of SQL and its technical basics. Concepts and definitions will form the solid foundation of your future DBA expertise.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft's Excel has many features that most people will never need nor take advantage of.  Conditional formatting is one feature that you may find a necessity once you start using it.
Ever wonder what it's like to get hit by ransomware? "Tom" gives you all the dirty details first-hand – and conveys the hard lessons his company learned in the aftermath.
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.
Visualize your data even better in Access queries. Given a date and a value, this lesson shows how to compare that value with the previous value, calculate the difference, and display a circle if the value is the same, an up triangle if it increased…

865 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question