Don't know how to set MS Word formatting

Posted on 2012-08-16
Last Modified: 2012-08-16
I have a client that is using MS Word for preparing some corporate documentation. They prepare these documents by using a lot of copy and paste from other documents.

They have discovered that when they paste information into their documents it seems to keep the formatting, and text size from the source document.

How can we change Word so the formatting is based on the destination document and not the source document?
Question by:LostInWindows
    LVL 14

    Expert Comment

    You can't, AFAIK.  The whole point is it thinks you want to keep the formatting.  There's 2 ways around this, though.
    1. After you've copied and pasted everything, then highlight your whole new document and change the text/size etc.  This is fine, unless you already had made text/size changes that you want to keep, without resetting them all again.
    2. My personal favourite method is just to always paste into notepad first, and then copy back out of notepad and into Word.  Notepad strips all formatting so what you get back out is vanilla text, and that will take on the destination font/size when you paste into the detsination doc.
    LVL 30

    Accepted Solution

    Sorry to disagree with you theras2000, but in Word 2007/2010, this is how you paste so the formatting is based on the destination document:Paste to Word 2010Top of image, source formatting; bottom of image, destination formatting. If the pasted format is NOT in the document, it will be kept from the source. You can modify these formats using the Styles pane.
    LVL 14

    Expert Comment

    Don't be sorry.  That's great.  I've learnt something!
    LVL 1

    Author Closing Comment

    Thank you!!

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