set up email notifications for a list in sharepoint 2010

Posted on 2012-08-21
Last Modified: 2012-08-21

I have a sharepoint list in which I want users to be emailed when their name is entered in an 'assigned to' field.  

The regional IT person at my work says that each user has to set themselves up to be notified, but I know this can also be handled by the site admin (myself).

Can someone help?
Question by:tike55
    LVL 44

    Expert Comment

    by:Rainer Jeschor
    if it is a task list (from the task list template) then you can use the out-of-the-box feature "Send email if ownership is assigned" (List settings -> Advanced settings).
    Otherwise you would have to create a workflow (SharePoint designer - no code solution) or an event receiver (code-solution).

    LVL 13

    Accepted Solution

    There is no out of the box way to notify users when a SharePoint List is modified unless they have subscribed to list notifications.  A custom list would have to be developed that is triggered by the addition of a new list item to email users specified in the 'Assigned To'.  

    What you most likely want is a Task List (not a standard list) - When you set up a Tasks List, one of the settings in that setup allows you to automatically email users when they are in the 'Assigned To' field.

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