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sharepoint 2007, windows explorer, folder structure

Posted on 2012-08-21
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Last Modified: 2012-08-22
I have a very complicated folder structure that I need to update yearly. 2011 folder had 12 folders within for each month. Within each month can be up to 6 more folders w/files.In order to create 2012,  I opened windows explorer under Actions within the sharepoint library in the 2011 doc lib and copied the whole structure over to the 2012 folder I'd just created. Then I deleted all the files in 2012 so that I had a new folder structure w/no files.

Whoever, when I looked in the 2011 folder year, all the FILES within had changed from 'modified by' someone else to my name. What happened? I'm not a contributor. I realize that the 2012 parent folder and all folders within would have my name as modifier but why did the old folders 'modified by' change?  What did I do wrong?
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Question by:ejosep04
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Expert Comment

by:Rainer Jeschor
ID: 38319798
Hi,
I could not reproduce this behavior.
Do you have versioning enabled on that library? The only possibility I can think of is that you pasted the copy to the original path hence overwriting everything with its own.

HTH
Rainer
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Author Comment

by:ejosep04
ID: 38319927
HTH,
When I opened Windows Explorer, I selected all the folders and copied them to a new folder. But I did that last year and did not have this problem. How can I replicate the folder structure to a new folder w/o this happening again?
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LVL 44

Expert Comment

by:Rainer Jeschor
ID: 38320205
Hi,
I would:
1. Map the root folder as Network drive
2. Use good old DOS commands to create the folder structure
e.g
MD 2013
CD 2013
MD January
MD February
...

Open in new window


You may do this inside of a script / batch file. You might also utilize any other "programming"/scripting language (e.g. VBScript, .NET code, Powershell).

This way you would avoid to also copy the content of the folders, having to delete it afterwards.

HTH
Rainer
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Author Comment

by:ejosep04
ID: 38320794
Thx. I'm just a super power user and don't have access to the server. What you suggest can be done at my level, correct?
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Accepted Solution

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Rainer Jeschor earned 2000 total points
ID: 38321863
Hi,
yes, because you already used explorer view hence this integration is not blocked. Mapping this web folder as local drive dies not make a difference here.
I even used it today for copying (using xcopy) a complete template folder structure.
HTH
Rainer
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Author Closing Comment

by:ejosep04
ID: 38322407
Your answer and explanation really helped me to understand my problem.
Thx,
Lisa
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