asked on

Add Multiple mailboxes in exchange 2010 without user cals

We just finished a migration from SBS2003 to SBS2010 standard. I informed myself about licenses at MS. They told me that our old shared mailboxes such as info@domain.com and contact@..., helpdesk, etc. which in the old situation are connected with a user like "info" require a seperate cal. But with exchange 2010 the told you can add multiple boxes under an existing user like Peter. He can receive the info mail and by sharing his info box everybody can look and mail delegated as mail address "info".

in such a way according to MS you need less user Calls because info is within the cal and (additional?)box from Peter. Is this correct? But moreover I looked everywhere how to add a second mailbox to the same user or simular. I really don't see how to configure this.
How do you do this then in Exchange?

Manpreet SIngh Khatra

Is this correct? - So its more like only one Client is trying to view multiple mailboxes :)

If the client is Exchange 2010 and Outlook 2010 ... you simply need to give UserA "Full Mailbox Access" in EMC and once close and reopen Outlooka dn its added ...... for this Exchange 2010 should be SP1

- Rancy

Manpreet SIngh Khatra

How-To Add an Additional Mailbox in Outlook 2010 (With screenshots)
http://www.groovypost.com/howto/microsoft/add-a-second-additional-mailbox-in-outlook-2010/

Additional Mailbox Auto Mapping in Exchange 2010 SP1
http://www.msexchangegeek.com/2010/10/13/additional-mailbox-auto-mapping-in-exchange-2010-sp1/

- Rancy

Simon Butler (Sembee)

User = mailbox.
So you will create a user in the normal way, then grant the primary user permissions to the second mailbox.
If no one needs to login to the mailbox at all, then after creating it through the wizard you can turn it in to a shared mailbox:

Set-Mailbox user2 -Type:Shared

If you want to be able to send emails as that shared mailbox then the primary user will need Full Mailbox Access and Send As permissions, both of which can be set in EMC after creating the user.

Simon.

Pmagistra

ASKER

Thx Guys, but this it not new to me. This is all based on an existing user/mailbox (=user cal) and share it with somebody else.

In case of rancy's example of adding mailbox "groovycrew" at advanced settings in Outlook is only possible (isn't?) when groovycrew is already excisting as an mailbox/user. it wont save you any cal license.

I had MS (license desk) on the phone, they will sent me some documentation that it is license wise possible. However they don't want me to help how to set this up. I start to think, that happened before that the tell some nonsense there at the helpdesk and probably it comes with the same solution as you guys.

By the way (1), MS told me explicit that it had to do with exchange, NOT outlook. Because in Outlook I can make of course as many pop-accounts as I like.
Also I want the server to receive the mail, not the client.

Iradat Siddiqui

I donot think you do not need a CAL for a mailbox currently shared between different members ,but you can have multiple alias email ids to a single mailbox which will help you decreasing your user cals and later you can create the roles in your outlook or owa to route the mails sent to the specific ids to the specific folders and fwd it to appropriate people.

thanks

Manpreet SIngh Khatra

We dont have Cals for Exchange .... not sure if they were speaking of the Archive mailbox feature ..... would be interesting to know what they are exactly trying to say once you get the docs.

- Rancy

Pmagistra

ASKER

iradatsiddiqui You don't need a CAL to share an existing "info"mailbox with other users. Thats correct, you can share as much as you want. But for the mailbox itself you need a cal.

Forwarding I use already to limit cals. but forwarding is not the same as sharing a box. However your suggestion using aliasses can be perhaps the way to go. Suppose I make an alias Info@domain.nl for user Peter@domain.nl. Can Peter then share his box only for this alias? So only info@domain.com is shared and can be read by others and send as, etc.?

Iradat Siddiqui

no..... Please try to understand the architecture of exchange server as , the mailbox is peter@domain.nl and only the mailbox can be shared , since info@domain.nl is an alias and one mailbox can have upto n no of aliases.... we can only write the rules to transfer the mails to specific folders which were sent to specific alias email ids. and can also be autoforwarded.....

Pmagistra

ASKER

I understand this already, however, perhaps you saw an opening. Suggest that I wait for this MS document. Thx so far. But the MS claim that going from sbs2003 to sbs2011 can save you cal's for this kind of shared mail boxes seems nonsense till now.

Pmagistra

ASKER

Guys, think I found something. Rancy was close with ...see this link.

http://technet.microsoft.com/en-us/library/dd979795.aspx

and read this quote In Exchange 2010 Service Pack 1 (SP1), you can provision a user's personal archive on the same mailbox database as the user's primary mailbox, another mailbox database on the same Mailbox server, or a mailbox database on another Mailbox server in the same Active Directory site.

So it looks like that you can do something with this archive function. Question still how to implement this.

ASKER CERTIFIED SOLUTION

Simon Butler (Sembee)

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

Pmagistra

ASKER

Simon, I reward you the points, I found out how it works mainly myself however you gave the best hint.

Shared mailboxes are without a user call. See: http://social.technet.microsoft.com/Forums/en-US/exchangesvrdeploy/thread/40d284af-0745-4fcf-a3fd-d60e28f2e5dd/

However I created them wrong in exchange 2010. You have to make them from within the management shell. As far I can see there is no wizard.
http://knicksmith.blogspot.nl/2007/03/exchange-2007-and-shared-mailboxes.html

Regards Paul