SharePoint Documents are being duplicated on our Server Share Folder

Posted on 2012-08-27
Last Modified: 2013-08-06
We have a few Excel 2010 documents on our SharePoint Foundations website.  Each week we notice duplicates of those files in various places throughout our Shared Folder directory on our server.  I asked if people were "Checking Out" the files and they are not, only opening them to make changes.  There is also a built in timer in the spreadsheets that will close the documents after 60 mins due to some people leaving them open and locked to where others cannot get into them and make changes.  I cannot seem to figure out how these files are being saved into the servers shared directory.  When people make changes and save the spreadsheets, is it not just saving back to SharePoint, or is it creating two saves?  I'm really stuck at this point.  Any help would be greatly appreciated, Thanks!
Question by:Randy Cole
    LVL 38

    Expert Comment

    How are the duplicates named?  In most cases, when you open an Office document, edit it, and click Save, it's writing a new copy back to SharePoint, but as the same name.

    Author Comment

    by:Randy Cole
    with the exact same name as the files......for example, 2012-2013 Expense Report has been opened from SharePoint, a couple days later we find a 2012-2013 Expense Report on our server share in various locations, usually more than 1 copy.  Now I will say, the locations these are found in, these same people have been in looking for other files, so one would think they are accidentally saving to those locations, but I have seen first hand where the file was saved in a weird location, without even saving the file, just hitting the red x to close.
    LVL 38

    Expert Comment

    So two files are never in the same location, correct?

    Do you have auto-save enabled on the clients?  They could possibly be auto-saving to the last location the user opened a file from.  More than likely, this is a client side issue.

    Accepted Solution

    So auto-save is enabled on the documents from SharePoint.  The user has opened a file from a location on the shared directory.  They now open the file from SharePoint to make a quick change and close the file.  The user continues to work on the other file or closes it out from the shared directory.  When the user goes back to that directory a few moments later, there is a copy of the SharePoint file that they opened at the same time as the other file now saved in that location that wasn't there earlier.
    LVL 24

    Expert Comment

    This question has been classified as abandoned and is closed as part of the Cleanup Program. See the recommendation for more details.

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