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Lotus Notes: help to create user junk mail rule

Hi All,

We get a lot of SPAM, I've tried all the "off the shelf" fixes and they haven't helped.  Largely because many of our users have found themselves on marketing lists, so the spam is deemed "marketing".

Having discussed this with senior management we have decided it would be ideal if we could setup a user rule that put all mail from email addresses not in the address book into the junk mail folder.

Is this possible?
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detox1978
Asked:
detox1978
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1 Solution
 
Sjef BosmanGroupware ConsultantCommented:
The ideal would be to install anti-spam software on the server, kSpam (OpenNTF) or SpamSentinel or so.

As for the "rule": I'm not sure, but if you couldn't find it it probably doesn't exist. Did you try with the commonly available blacklists? Or your own whitelist?

See http://opfr.natm.ru/help/help7_client.nsf/2e73cbb2141acefa85256b8700688cea/7dc81083dc29b3de8525704a004d8be2?OpenDocument
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detox1978Author Commented:
Anti spam software simply doesnt work in our situation as people keep signing up to marketing list, than complaining about the emails they get.  From companies like HP, Dell etc..
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detox1978Author Commented:
It would have to be an end user rule as it would need to check their addressbook
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Sjef BosmanGroupware ConsultantCommented:
AFAIK that is not possible with a mail rule. And I think it doesn't work the way you think it does. A user mail rule is executed in the database that receives the mail, probably the database on the server. In most cases, the user's address book is available only on the user's disk (unless it's a roaming user or in case of iNotes). It is possible though to take advantage of the iNotes functionality: a user can synchronize his address book with the contacts stored inside the Mail database.

So the only way that this might possible is:
- user synchronizes mail contacts with address book
- a new agent that's triggered on "Before new mail arrives", which checks the sender against the contacts in the mail database
- when not found, some field could be modified, e.g. Subject, adding (JUNK) at the end
- a new rule could catch mails with a subject that ends in (JUNK)

Provisions would have to be made for colleagues, partners, affiliations, etc. whose names are not in the user's contacts.
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akhafafCommented:
Hi there detox1978,,,

Did you try the following options...

On the "Configuration document" of the SMTP incoming emails server ....Go to the following ..
-Router/SMTP
-Restrictions and Controls
-check first the" Restrictions" Tab .
Then ..
- Check on the "SMTP Inbound Controls" Tab the following ...
     - "DNS BlackList Filters" section
     -Scroll Down and to the " Inbound Sender Controls" ===> " Deny Messages from the following internet      addresses/Domain"      


Finally, I would highly recommend if it is not possible for you to have an Anti-SPAM software to get any other Alternative appliance e.g IronMail from Mcafee or IronPort from CISCO etc. which will reduce incoming SPAM in a noticible way.

Best Wishes
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detox1978Author Commented:
We have several anti spam software setup and the users recieve no spam.  What they are getting is 100's of marketing emails.

It's not feasible to block them.  So ideally I'd like to create a local address book lookup and redirect to junk if not found.
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Sjef BosmanGroupware ConsultantCommented:
Please comment on http:#a38341295
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detox1978Author Commented:
That was my response to it.

I need a user redirect rule.  Server side would affect everyone.
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Sjef BosmanGroupware ConsultantCommented:
Eh? Ah darn, I used the wrong link. So sorry... I'll try again, if I may: could you please comment on http:#a38340521
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detox1978Author Commented:
Ah ok.  Sorry I missed it.

I can create a rule that redirects based on "sender contains", which works fairly well.  but requires constant updating.
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Sjef BosmanGroupware ConsultantCommented:
Then you might not have understood my idea or you didn't read it carefully enough ;-))

You need a mail receiver agent to find the sender in the contacts, and if the sender can't be found, the agent adds (JUNK) at the end of the subject. Then you need a rule that checks if subject contains  (JUNK).
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