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Networking a locally attached printer.

I have a USB attached printer that I want to share on my network. I have a print server available. How do I do this without having to leave the machine that has the printer attached to it switched on all the time (in session, etc)?

Can someone please supply a walk through from the printers wizard regarding with ports I should select and IP configuration, etc.

Thanks.
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Kimba123
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Kimba123
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1 Solution
 
mo_patelCommented:
if the machine is connected to your machine via a USB and not on the network via either wifi or cable then if your machine is off it will always mean your printer is offline.

If you need it on the network then you need to connect it to the network....

Hope this helps
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Sikhumbuzo NtsadaCommented:
You can also attach it to the print server and share it.
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craigp81Commented:
As stated above if the printer is connected by USB then the printer will be offline when the PC is turned off.

You could use something such as the Seagate Go Share Home which is a NAS drive which also has a USB port for adding extra storage and creating a print server.  Take a look at http://www.seagate.com/gb/en/external-hard-drives/desktop-hard-drives/goflex-home/ for more info.

You don't state whether this is for home or business use however if the latter then I'm sure Seagate will provide a suitable alternative.  For example

http://www.seagate.com/gb/en/external-hard-drives/network-storage/business/blackarmor-nas-440/

Hope this helps.
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Kimba123Author Commented:
Thanks for the quick replies.

This is for business, a business that's reluctant to spend money on 3rd party devices or software unfortunatly. So I need to configure this with normal add printer function within server 2003.

I'm looking for a walkthrough on how to share this printer on my print server. For example what kind of port to select, would I use the IP of the PC and do I install the drivers on the PC as well as the server?

Cheers
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Sikhumbuzo NtsadaCommented:
You install it on the server first, then go to the Printers and right click to share it.

On the client PC, type the name of the server or IP [\\PrintServer\PrinterName]

You will then need to share the folder that contains the drivers in case some computers do not install the drivers automatically.
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Kimba123Author Commented:
When I install it on the server do I select 'local printer attached to this computer'? Then do I then create a new TCP port?

Is the port name the PCs IP adresss because when I attempted to add this IP it stated it could not find it on the network. The PC is pinging and I can remote onto it.
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Sikhumbuzo NtsadaCommented:
You install it as if it was going to be used by one person, then share it.

On a client or PC add a new printer, when requested to find a printer - type the IP address or Print server name - select the print server on the list of computers that apper. Since you shared it, the printer will populate, there by allowing you to install the driver on ther PC.

There won't be a need to create ports.
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Lionel MMSmall Business IT ConsultantCommented:
This may help you--only difference is that you want to choose the USB and not the LPT port
http://www.youtube.com/watch?v=69Y2vBV-MnI
Once it is shared others can connect to it--make sure you click on the box to "list in directory" which will make it easier to connect to from other computers
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Kimba123Author Commented:
Thanks for the replies, so far.

Can I confirm that my original post was clear, the printer will be attached to a PC via USB and not to the server.

When I attempt to add a printer and select a port, no USB port exists. Only LPT and COMM ports, etc
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Sikhumbuzo NtsadaCommented:
Did you install the printer drivers on the PC?
If yes and the printer is already working - all that is left now is share the printer.

no USB port exists.
...I am not sure what are you trying to do with the USB Port, can you explain further.

If you wanted to setup the printer as a local printer as you would if you were creating an LPT port, then check if you have correct drivers.
...other than that you can go ahead and share the printer and navigate to it by PCName\printername.



http://www.wikihow.com/Share-a-USB-Printer
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Kimba123Author Commented:
I had a previous poster wrongly advising to create a USB port when I asked what kind of port I should create on the server, that's why I mentioned not being able to find a USB port. Looks like I have to create a LPT port.....

Remember, I'm looking to share a printer on a server for all users to use on the network, a printer that is attached locally via USB to a client PC.... ;)

So, I would install the locally attached printer as normal on the client - OK. On the server - add printer - wizard  - Select an available LTP port and then....?
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Lionel MMSmall Business IT ConsultantCommented:
This video tells you how to use a server, Windows server 2003 to make a shared printer
http://www.youtube.com/watch?v=69Y2vBV-MnI
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Kimba123Author Commented:
Installing a normal networked printer is fine, but the issue I have here is networking a USB printer on a server a printer, a printer that is locally attached to the client!!

So, I would install the locally attached printer as normal on the client.

 On the server - add printer - wizard  - Select an available LTP port and then name the port with the IP address of the client (the one with the USB printer attached) and it's share name, the share name that was set on the client???
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Lionel MMSmall Business IT ConsultantCommented:
No you have to attach the printer to the server--you did say you have a windows 2003 server right? Attach it to a USB port on that server 2003, then share it, then you can connect to it from clients systems. \\servername\printerShareName
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Kimba123Author Commented:
Unfortunatly the server is not located in the same location as the clients so attaching the printer to server locally is not an option.

The USB printer has to be attached to the client locally and then shared on the server for all users to access.  I'm still unsure which port to use and what to call the port. The IP of the client???
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Lionel MMSmall Business IT ConsultantCommented:
This cannot be done. In essence you are asking to share and shared printer or in other words to have a printer on a PC (via USB), share that printer on the PC and then connect to it from Server 2003, then share that shared printer and then have others PC connect to the printer share on the server which connects to the PC. Know of no way to do that ESPECIALLY since you say you want the printer to be available even when the PC it is connected to is turned off--that is impossible. You may want to by a network printer server like these http://www.newegg.com/Store/SubCategory.aspx?SubCategory=387&name=Network-Print-Servers. You connect it to your network, assign it an IP address (or one from DHCP) connect your printer to it and then your serve 2003 can connect to its IP address (so then that printer could be shared) and others can connect to it via the server. You can then turn the PC off because the printer is connected to a print server box that runs on its own power.
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Kimba123Author Commented:
Thanks for the replies.

What if the printer is connected to the PC via a serial port and left swiched on but no one logged on. Would it not be possible first share it on the PC then create an LPT port on the server through the add printer wizard with the name being the IP addresse of the PC?
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Kimba123Author Commented:
The LPT port name being the IP of the PC.
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Lionel MMSmall Business IT ConsultantCommented:
No that won't work either. Let me ask you this, knowing this I may be able to give you the solution you need: 1) Where is this printer that is connected to this PC (location) and 2) where is the server (location) and 3) how are the two of them tied together (networked) and 4) how do the people who need to print to this printer connect to the network (locally, VPN, remote desktop, logmein--how?). Knowing this I may be able to suggest a solution.
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Kimba123Author Commented:
1. The printer will be attached to a client PC via USB or serial cable, so it's locally attached.

2. The server is in a different location to the client. No where near it......

3. The client is connected to the server and the printer is attached to the client.

4. The users login via a Terminal server, a terminal server that's in a different location. So they remote desktop the the TS server.

I'm certain there is a way to create an LTP port on the server and 'fool' the server into 'thinking' that the IP address entered in the port name is the printer when in fact it's the IP address of the client.....

Cheers
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Lionel MMSmall Business IT ConsultantCommented:
You say "3. The client is connected to the server and the printer is attached to the client." which contradicts all 3 other points. You say "2. The server is in a different location to the client. No where near it...... " so how can both be true. I'm confused. If #3 is true then you can create a printer on the server by connecting to the share on the client but then you can't re-share (create a new shared printer) from a connection to a shared printer.

IP Address as LPT Port--this cannot be done. You can create a TCP port and assign and IP address to it but the easiest way for me to explain this is as follows: printer instructions are sent to the IP address encapsulated in transport (directions) instructions so it can get to the client and since the client's IP address is a network card it will not deal with it because its not designed to deal with printer instructions. If however it were sent to a printer IP (TCP) port once the printer instructions got there these are designed to read the accompanying printer instructions and covert it into printer instructions. If you had two static IP addresses and the client and the server were connected via routers (either private or public internet routers) then you can connect the server to the client printer share and when the other clients connect via Terminal Server they can print to the shared printer on the server and it will print on the client. What are you trying to do? Do you want the Terminal Users to send printer jobs to the printer client? Reports? Why do you want them to be able to print to the client if they are not in the same place? If you want TS clients to print reports that need to arrive at the printer client it is easy to create a PDF printer, have them print PDF reports and then email them to whoever needs them.
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Kimba123Author Commented:
I ended up installing a networked printer... Thanks for all the advice.
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