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Security Group for accessing users mailbox in Office 365

Posted on 2012-08-28
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Last Modified: 2012-09-14
We're using Microsoft Office 365 and would like to know if it is possible for members of a security group to access any users mailbox; regardless if the users AD account was active or disabled.

The corporation owns the information (mailbox) and would like access to the information at all times. Is this something that can this be implemented?

If it's unsupported, is there a work-around?

Thanks,

A.
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Question by:Angeal
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by:Manpreet SIngh Khatra
Manpreet SIngh Khatra earned 1500 total points
ID: 38345321
To be able to access a users mailbox your account needs to be mail enabled and working :)

You can however check for Journaling .... this would mean all emails comming IN-OUT of the organization would have a secondary copy to a mailbox that you would define.

If you have enabled AD accounts with mailbox you just need to give those accounts "Full Mailbox Access" on other users Mailbox and can add them to your Outlook or monitor from OWA\Webmail as well :)

- Rancy
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Author Comment

by:Angeal
ID: 38345840
Hi Rancy,

1. I would like to create a security group and the members of that group will have access to any users email. So to clarify - the members of the group accounts will be active and have mail enabled.

2. We use Office 365 for small business, and at this time Journaling is only available for Enterprise subscriptions.

3. Do you know how to give the security group "Full Mailbox Access"? I imagine this can only be done using Powershell? I've never used Powershell so if you have time, please provide as much info as possible.

Thanks for your help - It's greatly appreciated.

A.
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Expert Comment

by:Manpreet SIngh Khatra
ID: 38345935
1. Yes
2. Humm :(
3. I know for normal Exchange environment ..... i guess you can get that information from MS Support and dont think they chanrge for it ? If not will try to find and share in some time :)

- Rancy
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Accepted Solution

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Angeal earned 0 total points
ID: 38381048
I was able to resolve my issue. A couple things need to be in place.

A) You can't use a security group in AD - in order to give full access rights to a group using Exchange online, is to create a security distribution group in Exchange (won't be visible in AD) .

B) a user needs a valid license E1, E3 etc to be included in the distribution group.
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Author Closing Comment

by:Angeal
ID: 38398081
Expert comments helped, but wasn't given enough information to answer the question.
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