[Last Call] Learn how to a build a cloud-first strategyRegister Now

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 3416
  • Last Modified:

Email Signature control in exchange 2010

Dear all,
we want to control users changing their email signature. we want to publish, manage, and control signature from our exchange 2010 server only.
is it possible ?
if possible give links for "how to" docs.
i heard about third party tools to manage signature, but i think those tools can't control users from changing their signatures.
0
nivasnet
Asked:
nivasnet
4 Solutions
 
XaelianCommented:
It can be done. First you'll need to disable the change of signatures for users with a gpo.

Disabling the signature option in Outlook

You'll find the option in;Outlook Options-> Mail Format-> option: Do not allow signatures for e-mail messages

For setting the corporate signature follow thish how
0
 
XaelianCommented:
This how to the the corporate signature:
http://www.howto-outlook.com/howto/corporatesignatures.htm
0
 
Manpreet SIngh KhatraSolutions Architect, Project LeadCommented:
Some articles below should help

Standardized Signatures in Exchange Server 2010: enforcing your company’s brand image
http://www.networkworld.com/community/blog/standardized-signatures-exchange-server-2010-

Enforce Email Signature
http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_27028472.html
Is there any way to enforce User (Directly connected to exchange, POP, OWA) Email Signature through MS Exchange 2007/10

enforcing default signature in OWA for 2010
http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_26863805.html

Standardizing Company Signatures with Exchange Server 2010 Transport Rules
http://www.msexchangegeek.com/2010/06/03/standardizing-company-signatures-with-exchange-server-2010-transport-rules/

Is it possible to configure Signature on Exchange 2010 standart edition?
http://social.technet.microsoft.com/Forums/en/exchange2010/thread/16411e12-3816-4afd-9ebe-ff85ce4b4261

Symprex Email Signature Manager
http://www.symprex.com/products/email-signature-disclaimer-manager/

Beautifully branded email signatures and email disclaimers centrally managed in a Microsoft certified package
http://www.exclaimer.com/products/mail-disclaimers/default.aspx

- Rancy
0
Concerto's Cloud Advisory Services

Want to avoid the missteps to gaining all the benefits of the cloud? Learn more about the different assessment options from our Cloud Advisory team.

 
Vaseem MohammedCommented:
0
 
nivasnetAuthor Commented:
'Disabling the signature option in Outlook'

where can i find this option in outlook 2007,2010
0
 
tigermattCommented:
There are two ways for you to achieve this:
Use the "disclaimer" element of the Exchange Transport Rules to build an automated signature, which has the possibility of pulling data in from Active Directory sources (such as a first/last name or job title) to make the signatures "dynamic".
Buy into a third-party product
While the former approach is the most cost-effective, as it uses everything you already have, it is not the most flexible. I would strongly recommend the Exclaimer line of products to achieve what you are after in a single package: http://www.exclaimer.com/

-Matt
1
 
Vaseem MohammedCommented:
I am not sure if there is specific option to "Disable signature"
A way I know is using GPO. You will have to download and import the GPO templates on your domain controller, this will allow you to configure from a central location.
For outlook 2010 : http://www.microsoft.com/download/en/details.aspx?id=18968
outlook 2007 : http://www.microsoft.com/download/en/details.aspx?id=3795

How to setup: http://technet.microsoft.com/en-us/library/cc179081.aspx
0
 
Suliman Abu KharroubIT Consultant Commented:
If you used the transport rule method, there is a know issue which is:
When you replied to an email the signature will be appended to the who email thread not your last sent email.
0

Featured Post

 [eBook] Windows Nano Server

Download this FREE eBook and learn all you need to get started with Windows Nano Server, including deployment options, remote management
and troubleshooting tips and tricks

Tackle projects and never again get stuck behind a technical roadblock.
Join Now