Email Signature control in exchange 2010

Posted on 2012-09-01
Last Modified: 2012-12-14
Dear all,
we want to control users changing their email signature. we want to publish, manage, and control signature from our exchange 2010 server only.
is it possible ?
if possible give links for "how to" docs.
i heard about third party tools to manage signature, but i think those tools can't control users from changing their signatures.
Question by:nivasnet
    LVL 13

    Expert Comment

    It can be done. First you'll need to disable the change of signatures for users with a gpo.

    Disabling the signature option in Outlook

    You'll find the option in;Outlook Options-> Mail Format-> option: Do not allow signatures for e-mail messages

    For setting the corporate signature follow thish how
    LVL 13

    Accepted Solution

    This how to the the corporate signature:
    LVL 52

    Assisted Solution

    by:Manpreet SIngh Khatra
    Some articles below should help

    Standardized Signatures in Exchange Server 2010: enforcing your company’s brand image

    Enforce Email Signature
    Is there any way to enforce User (Directly connected to exchange, POP, OWA) Email Signature through MS Exchange 2007/10

    enforcing default signature in OWA for 2010

    Standardizing Company Signatures with Exchange Server 2010 Transport Rules

    Is it possible to configure Signature on Exchange 2010 standart edition?

    Symprex Email Signature Manager

    Beautifully branded email signatures and email disclaimers centrally managed in a Microsoft certified package

    - Rancy
    LVL 12

    Assisted Solution

    by:Vaseem Mohammed

    Author Comment

    'Disabling the signature option in Outlook'

    where can i find this option in outlook 2007,2010
    LVL 58

    Assisted Solution

    There are two ways for you to achieve this:
    Use the "disclaimer" element of the Exchange Transport Rules to build an automated signature, which has the possibility of pulling data in from Active Directory sources (such as a first/last name or job title) to make the signatures "dynamic".
    Buy into a third-party product
    While the former approach is the most cost-effective, as it uses everything you already have, it is not the most flexible. I would strongly recommend the Exclaimer line of products to achieve what you are after in a single package:

    LVL 12

    Expert Comment

    by:Vaseem Mohammed
    I am not sure if there is specific option to "Disable signature"
    A way I know is using GPO. You will have to download and import the GPO templates on your domain controller, this will allow you to configure from a central location.
    For outlook 2010 :
    outlook 2007 :

    How to setup:
    LVL 23

    Expert Comment

    by:Suliman Abu Kharroub
    If you used the transport rule method, there is a know issue which is:
    When you replied to an email the signature will be appended to the who email thread not your last sent email.

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