Email Archiving

Posted on 2012-09-03
Last Modified: 2012-09-21
I have an exchange 2010 server.  How do I check whether my emails are being "archived" somewhere?
Question by:Anthony H.
    LVL 26

    Expert Comment

    What do you mean by archived?

    Is this all mail is captured when it is sent or received by your server, this could be done by journaling. There should be journal rules created at Organization configuration, hub transport, journal rules.

    Or do you mean which people are using archive mailboxes, this is a separated mailbox attached to the user mailbox. You need to enable this for every single mailbox manually. To see who uses archive mailboxes you can just run the following command in the exchange management shell:  get-mailbox -archive
    The Archive options are controlled by Retention policies and policy tags which can be found at Organization configuration, Mailbox
    LVL 52

    Expert Comment

    What is the version of Exchange ?
    Do you have any Archiving being controlled from the server end or you have Autp-archiving on users Outlook ?

    Please share more details so we can try to assist you :)

    - Rancy

    Author Comment

    by:Anthony H.
    Exchange 2010. In this industry it's required that we keep 7 years of email history.  Is it OK to use Exchange's mailbox archive feature.
    LVL 52

    Expert Comment

    It very much depends on your Organization requirements and Archiving should be set to have a Control over Mailbox size and users as well :)

    - Rancy
    LVL 26

    Accepted Solution

    To clarify, Exchange Archive mailbox does not automatically archive emails when they arive at your exchange server. The only thing what happens is it archives items from the users mailbox to the users archive mailbox on the defined retention policies and tags you created. Beside that the user can delete items from the archive mailbox manual.

    So if your task is to keep all in and outgoing emails this is not an option. Alternatives could be journaling within Exchange this will store all in and outgoing emails in a mailbox you configure. Disadvantage it stores all emails from all users in one mailbox, or you have to create separate journal rules for all users and this will cost you Exchange enterprise cals for all users.

    If you would like a real archiving solution you need to go for a third party product like GFI Mailarchiver, Symantec Enterprise Vault, or any other. These are real archive products, store all in and outgoing emails, users cannot delete items from the archive, have good search options, etc.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    You might have come across a situation when you have Exchange 2013 server in two different sites (Production and DR). After adding the Database copy in ECP console it displays Database copy status unknown for the DR exchange server. Issue is strange…
    Get an idea of what you should include in an email disclaimer with these Top 5 email disclaimer tips.
    The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    761 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    8 Experts available now in Live!

    Get 1:1 Help Now