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Edit Outlook 2010 start and end time of a meeting request

Posted on 2012-09-06
Medium Priority
Last Modified: 2012-09-13
We use Exchange 2010, and Outlook 2010 and a few users use Outlook 2003.

When a User1 creates a New Meeting Request and clicks on “All Day Event” and then sends it to User2 who has Editor Permission on the calendar she is unable to uncheck “All Day Event”. When User1 sends these requests they check “All Day Event” they should only be selecting a start and end time but forget sometimes.

We had Exchange 2003 and Outlook 2003 and User2 was able uncheck “All Day Event”, User2 cannot on Outlook 2010.

Calendar permission’s  – 3 users have Editor, 4 users have reviewer. There is also a Default with free/bust time.

Any suggestions on how User1 can edit “All Day Event”? I thought we had it working a while ago by removing the email address in the TO field, then she was able to edit the start and end time of the Meeting Request.

And how can we make it so that User1 does not auto accept the Meeting Requests?
Question by:Encinitas
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LVL 47

Expert Comment

ID: 38374175
Above a bit hard to read but think ive got the idea

User 1 Created the All Day Event and sends it to User 2

User 2 is a delegate with editor permissions on Calendar and cannot remove the All Day Event Check.

If user 2 is a delegate with editor permissions on User1 calendar, they should be able to

SO when user 2 goes to uncheck it, what happens?
Do they get an error, a msg saying event occures in the past, or is it greyed out.

Possible the dlegate access for user 2 may have broken
You can remove user 2 as a delegate from User 1 Delegate settings
Close and reopen User1 Outlook
Re-add user 2 as a delegate to calendar with Editor Permissions

If this still doesn work
Need to look at the other delegates for user 1
Are there groups that have been added as delegate access, say ALL STAFF with reviewer rights?

Is USer 2 a member of any possible groups?
If they are, User 2 will only get the lowest Delegate Permnission applied

So you will eigther need to remove user 2 from the group, or remove the group and add individual members

Another place to look is in USER1 AD Profile
Look at the exchange permissions
Same applies here
If User 2 is listed with review only permissions, this permission will take precidence
If user two is a member of a group listed here with review only permissions this permission willt ake precidence

Author Comment

ID: 38374315
My bad. This is a shared calendar. User2 had editor and emails forwared to her. then the rest of the above...

sorry about that.
LVL 47

Expert Comment

ID: 38374477
SO we have a shared calendar
User 1, who created an appointment in this shared calendar
User 2 received an copy of invitation as they are a delegate

and user two cant update the appointment

Really same as above
make sure user two has editor permissions on both USER1 Calendar and the Shared Calendar
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Author Comment

ID: 38384018
It looks like User2 can get meeting requests from up to 20 accounts. Would User2 need to be Editor on all the accounts?

Author Comment

ID: 38384351

Change in scenario sorry a mis-communication with the end user...

There is a shared calendar that is only used to enter a departments vacation time off ect...

user1 is a reviewer

user2 is an editor

user1 sends a meeting request for the shared calendar with a time of 9am-10am, and user2 get the email about the request.

user2 needs to change the time from 9am-10 to "all day event", but it is greyed out?

How can user2 change the meeting request from 9am-10am to "all day event"

LVL 47

Expert Comment

ID: 38384392
This really depends on the shared calendar, where it is located, and what permissions can be appleid to it

If the shared calendar is an actual account in AD, you need to add User 2 as a delegate to the calendar with editor right


You need to add User two to the permissions in AD with Modify/Full Access

If this calendar is a calendar in a public folder, you will need to add the permissions for User two to the public folder

If the calendar is a puiblished calendar to an online location or WebDav server
You will need to add User 2's permissions there if permissible
LVL 47

Expert Comment

ID: 38384394
In short doest sound like User 2 has the correct permissoins on the calendar

Author Comment

ID: 38384423
The shared calendar is a AD account that no one logs on with. User2 is a delegate with Editor perms on that account.

If user1 (who is a review of the shared calendar) sends a meeting request for the shared calendar user2 gets the email and then tries to change the time to make it a "all day event" she is unable to. it is grayed out.

I'm guessing user2 needs editor on user1 calendar?
LVL 47

Accepted Solution

apache09 earned 600 total points
ID: 38384443

Open the appointment in the Shared Calendar
Look at the invitation list.
WHo is the organizer?
This will be the person at the top of the list

If its the Shared claendar name, you will need to check the permissions on the shared Calednars account

If the top user is User 1
User 2 will need editor permissions on User 1's account

Not only that but User two will need to edit the Appointment via User 1's Calendar
Not the shared calendar as this shared calendar would basically be like an attendee
only being able to receive updates from the origial organizer

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