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Exchange 2010 - Archive data over 5 years old

I have Exchange 2010 SP2 Enterprise and have Office 2010 Professional Plus on the user's machines. I want to set up a policy in Exchange 2010 to archive data over 5 years old to the Archive Database.

I started to create a new Retention Policy, I am just not sure which tags to put in there or if I need to create a new tag.

Tried to create a tag like this:
Name: Mail - 5 years
Tag Type: Inbox
Age Limit: 1825
Action: Move to Archive

Unable to execute the task, reason: MoveToArchive can only be applied to tags of type default ('All') or Personal.

Doesn't quite make sense to me since nothing would be tagged as personal, and the "All" setting says "All other folders in the mailbox"

Any help is appreciated. Thanks!
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mvalpreda
Asked:
mvalpreda
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1 Solution
 
Simon Butler (Sembee)ConsultantCommented:
It makes perfect sense.
You cannot configure the Tag to only apply to a specific folder. Move to archive is the entire mailbox, or a personal tag only.
Simon.
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Manpreet SIngh KhatraSolutions Architect, Project LeadCommented:
This is by design.

The Move to Archive action is only available with "Default policy tag", personal folder tags and recoverable items tags. You can't create an "Recipient Policy Tag" with the Move to Archive action.

More information about “Move to Archive
http://technet.microsoft.com/en-us/library/dd297955.aspxPlease

- Rancy
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mvalpredaAuthor Commented:
So how would I set it up to move all data over 5 years old to the Archive?
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Simon Butler (Sembee)ConsultantCommented:
Presuming you have Enterprise CALs - as archive is an Enterprise CAL feature ( not Enterprise edition of Exchange), just apply the 5 year archive tag that is pre-defined in Exchange to the mailboxes using a Retention policy.

Simon.
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Manpreet SIngh KhatraSolutions Architect, Project LeadCommented:
As said by Simon as well ... you would see that in the Article i shared as well for better understanding :)

- Rancy
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mvalpredaAuthor Commented:
I used the built-in 5 year archive. Is there an easy way to see how much is in the archive for a user?
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Manpreet SIngh KhatraSolutions Architect, Project LeadCommented:
Get-Mailbox | Get-MaliboxStatistics | FT DisplayName, *TotalItem*

- Rancy
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Manpreet SIngh KhatraSolutions Architect, Project LeadCommented:
Sorry  it would be

Get-Mailbox | Get-MaliboxStatistics | FT DisplayName, *ItemSize*

- Rancy
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