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Is Outlook meeting occurrence change still part of a recurring series?

Posted on 2012-09-13
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Last Modified: 2012-09-17
Hi.  User has a recurring monthly meeting set up with an end date of Jan 2013 sometime...
User decides to change the meeting time or date of a single occurrence in November 2012.  If they later update the original series, is this changed occurrence still updateed as part of that original series or is a changed occurrence seen as a separate entity now?    

If separate, does the same apply if dates/times were not changed but maybe an attendee was added or removed for that occurence only?

thanks
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Question by:valmatic
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LVL 47

Expert Comment

by:apache09
ID: 38397124
If you update the single occurance the changes to time and Attendess only apply to that occurance.

If you open the series then modify the occurance time and members
All Pervioulsy accepted occurances will be canceled and recreated

So if you asking if it will overwrite it
The answer is yes

If you want to seperate it out
Create a Seperate single instance of a meeting for that particular date
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Author Comment

by:valmatic
ID: 38398796
Hi.  I'm confused by this line:

  "If you open the series then modify the occurance time and members
   All Previoulsy accepted occurances will be canceled and recreated
"

Do you mean if I've changed a single occurrence and then go back and change the entire series, the single occurrence will be overwritten with whatever change I've made to the entire series?

So the occurrence is always part of the original series, no matter what changes you might make to that single occurrence, unless you physically remove it from the series and create it as it's own event...?
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Accepted Solution

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apache09 earned 1000 total points
ID: 38403822
Do you mean if I've changed a single occurrence and then go back and change the entire series, the single occurrence will be overwritten with whatever change I've made to the entire series?  Correct


So the occurrence is always part of the original series, no matter what changes you might make to that single occurrence, unless you physically remove it from the series and create it as it's own event...?  Correct

Try it

Before you make any changes to an valid or working appointment

Create an appointment in your Calendar say from 5-6PM on Monday
Make it recur every day for the next week

Then pick any Day
Modify the Single Occurance Add Users Change time to 4-5PM
Save

Now go back to the first meeting, open the Meeting and modify the Series
Change the Re-Occurance in the series to 7-8PM

APply, Save

Outlook will notify you you are about to change the series
when changing the series all previoulsy accpeted appointments will be canceled and new ones wil be created.

Select Okay

No go back and check
You will see all the appoinments, including your single instance modification have been removed, and updated with the latest info and times
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LVL 7

Author Closing Comment

by:valmatic
ID: 38405961
Hi. Tested it out and it worked just like you said.  Users will love that..  Is what it is though...  thanks for the help   :-)
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