Outlook 2010 - Appointments have turned into Meetings

Posted on 2012-09-13
Last Modified: 2012-09-14
OK.  Bear with me here :)

I have an Exec who swears that 50% of the "Appointments" in his calendar have turned into "Meeting" format (with nobody invited).

This really annoys him, when he opens the items in his calendar.

Forget the why, where, how... I have now been tasked with turning all of these meetings back into appointments.  And have not got a clue how, or whether this is even possible.

Any ideas?!
Question by:Ninjade
    LVL 47

    Expert Comment

    Couple thoughts here

    Is this calendar in their Mailbox, or is it in a personal folder

    Does the user have Cached Exchange Mode on?
    If they do try turning it off, close and reopen outlook and see if it helps
    The OST may have become Corrupt

    If its in the personal Folder, Possible PST may have also become corrupt
    You can try scanpst

    If its not in a pst, if its not an ost issue, try opening the user mailbox in OWA
    Are the appointments still the same?

    Also try recreating the users profile or on another PC
    Check to see if they are the same

    If they are the issue is likely to be on the exchange or users mailbox on the exchange

    You may not be able to repair it without recreating or restoring the mailbox
    LVL 1

    Author Comment

    It is in the server mailbox, not PST.

    Yes, they run in cached exchange mode.

    I will test tomorrow whether the issue is the same:
    a) in non-cached mode
    b) in OWA
    c) in a cached profile on a different PC

    To be honest... Past my hometime already tonight, and this issue has already annoyed me LOL so I will test tomorrow and get back to you.
    LVL 47

    Expert Comment

    Fair enough

    Friday here, will try and have a look on weekend
    If not will catch up with you on monday morning (My MOnday)
    Probably your Sunday, I would guess
    LVL 1

    Author Comment

    OK, half way there
    I tried to get away... Failed!

    OK, the problem is consistent in OWA, out of cached mode, and on a different PC.

    Like a freaking idiot, I just tested the big red "CANCEL INVITATION" button and it worked!


    So, now I am wondering... Is there an easy way to filter/find any meeting types where nobody has been invited?

    The "Cancel Invitation" button does not show on proper "appointment" types...  And it does not show on meetings whereby invitations have been sent (only the "Cancel Meeting" button shows).  It seems to show in draft meetings only.

    So there must be something, a field somewhere, that programatically defines when that big old "Cancel Invitation" button shows.  I need to find every calendar entry with that value.  Does that make sense?
    LVL 47

    Accepted Solution

    Not really

    So basically what you have here are meetings/appointment that have not been sent

    If this is the case its liekly the meeting organizer is going to be the user

    To narrow it down in the calendar
    Modify the View Settings to List

    Now in the columns above
    Right click on any one i.e. Subject locatation date ect ect

    Now choose field chooser

    Use the dropdown to go to ALL APPOINTMENT FILEDS

    Drag over Meeting Status into the first or second column

    Now arrange filed my Meeting Status

    Scroll down to the Group of Appointments with Meeting status as: Meeting Organizer

    Now go through these and see which ones you can cancel

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