Posted on 2012-09-14
Medium Priority
Last Modified: 2012-09-14
I'm migrating from SBS 2003 to SBS 2011. I've used Outlook to export data from Public Folders into PST then imported into the new server. One of the calendars, the most important one of course, is missing data. It has 7845 calendar entries, only 3138 get exported. I've made sure I'm the owner, I've tried adding another user as the owner and exporting through their account, but I always get the same amount. I've checked permissions with PFDAVAdmin, all looks good. I've googled like crazy, but all I can find is "export with Outlook and it's all good". Hopefully someone has some ideas as to how I can get the remaining 4700 items exported!
Question by:jfiee
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Accepted Solution

megs28 earned 2000 total points
ID: 38400446
What is common with these items that you cannot export?  Are there reminder flags? Any reoccurring events?  Does it stop at a particular item?  Also keep in mind that if it hits a corrupted item it will likely clunk out...Outlook 2003 was notorious for this but I'm not sure if 2010 is better.

Does it work if you copy the calendar to your personal mailbox & export from there?  If everything copies successfully to your mailbox you may be able to use exmerge to pull the calendar to a PST file if the built in Outlook export function doesn't work.

Author Comment

ID: 38400467
Most of the missing items are new appointments with clients. The old calendar has many (5-15?) entries per day, when I export, all I have are 3-4 a month. I have exported to PST then opened up the PST in the same Outlook to find it missing the 4700 items. I have been able to copy the Calendar to a subfolder of the Inbox, and it retained the full 7800 items. When I exported that folder to PST, it still only had 3100 items. I haven't tried using Exmerge on that mailbox (I did for the initial exports of mailboxes), I'll give that a shot, good idea!

Author Comment

ID: 38400535
That worked! I exported the mailbox with Exmerge and have all the calendar items. NICE! Very happy over here. I can't believe I didn't put two and two together. Thanks again for your suggestion!

Expert Comment

ID: 38400540
And you can specify the Exmerge to only do that folder with the calendar items.  Verbose logging may also point you in a direction as to why they didn't export in the first place, but I doubt it.

Alternatively, you could also link in an empty PST file in Outlook and copy everything to that empty PST file.  Quicker than exmerge :)

My experience with the built in Outlook import/export function is that it is garbage and should be avoided at most costs :)  I tried a number of years ago with both Exchange 5.5 and 2003 for exporting my 100+ PF calendars (items created my many many people over the years and many many outlook versions) and it was a huge pain.  Ended up going the manual route as clicking and dragging was far less painful and more reliable.  Whoever said technology always improves things? :)

Just be careful about migrating corrupted data to your fancy new Exchange stores.

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