How to validate the column in excel sheet.

Posted on 2012-09-15
Medium Priority
Last Modified: 2012-10-03
I have an excel sheet where in I want the column A to be validated for following conditions.
1.It should accept only dates.
2.In order dd-mmm-yy ex: 5-Jan-12
3.Other than this should make the cell red.
4. The cell may be emoty.
5. But if the cell has values it should support this format only.
Question by:searchsanjaysharma
LVL 27

Expert Comment

ID: 38401503
- apply the date format you want to the column. this will make most errors visible to the user as mistyped dates will appear invalid or mapped to a different date
- use conditional formatting (available from the context menu relative to the cell) to make the bad cells red. check for a reasonable time range using DATEDIF()


if you need the column to be a string, you can validate a date by building an excel date from the provided string using DATE() and various string functions, and then reformat the date as a string and check that both strings are identical. in this way, you let excel chack for valid dates in terms of number of days per month, 29th octoberts and such stuff
LVL 10

Accepted Solution

mark_harris231 earned 1500 total points
ID: 38401843
Assuming your primary goal is to prevent non-dates/invalid dates, I'd recommend using Data Validation (on the Data tab) and date formatting, rather than trying to flag bad data.  "An ounce of prevention" and all that. See attached example.

Note that other date formats can be entered (e.g., 9/15/2012), but will be converted to the desired format.  I set a Start Date of 9/15/2012 and an End Date of 12/31/2050, but these (and the input/error messaging) can be edited to whatever is appropriate.

+1 to skull's discussion on string/date discussion

Author Closing Comment

ID: 38457950

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