• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 454
  • Last Modified:

Program to enter/type memorized text into an Outlook e-mail

I am running Win 7 x64 and Outlook 2007

I run a company and need to respond to sales request from customers. I often have to type many of the same sentences over and over.... such as "I received your request....." etc....

I found a program by a company called Sperrysoftware called QuickText Hotkeys, which allows me to type in text and assign a trigger key sequence, e.g., Cntrl-F5,, which will create a Macro which then types out that memorized text where ever the cursor is currently located in the body of an Outlook e-mail....

Does anyone know of any other programs such as this....??  This one is flaky, and is making Outlook crash.

Here is a link to the software just so you can see the description if that helps.
http://www.sperrysoftware.com/outlook/Quick-Text-Hotkeys.asp
Highlights:

    Saves time by inserting predefined text with a single click
    Optionally inserts the current date and time along with your other text
    Supports all formats - works with plain text, RTF or HTML formatted items
    New! Now supports inserting the HTML of your choice
    New! Now you can click on user defined buttons to insert your text
    New! Now supports inserting into Subject lines
0
scarnson
Asked:
scarnson
  • 7
  • 3
1 Solution
 
RinilCommented:
hi,

Ofcourse there is an alternative to this software.

http://www.addins4outlook.com/InsertText/default.asp 

Try this one out.

Also another alternative in the below link

http://www.mapilab.com/outlook/quick_templates/

hope this  helps
0
 
apache09Commented:
If you have the whole Office 2007 Suite installed on your PC and not a Mix of, theres no need for a 3rd party tool to do this

Outlook 2007 and 2010 have a feature called quick parts
Its specifically designed for users who regurally type commonly used responses

The LInk Bwlow explains it in detail

http://lifehacker.com/5031083/save-time-and-typing-with-outlook-2007s-quick-parts

Note: Link looks funny but is good
0
 
scarnsonAuthor Commented:
Hmmm.... this is very interesting - works great, but is there a way to assign Key-Strokes, e.g., Alt-I, etc., to get them to insert?? It's quite at least three clicks to get this to happen.... In the age where people hauled their own water or wood to make dinner, it would seem like a pretty pathetic complaint... :),  but it would be nice just to press two keys...
0
Fill in the form and get your FREE NFR key NOW!

Veeam is happy to provide a FREE NFR server license to certified engineers, trainers, and bloggers.  It allows for the non‑production use of Veeam Agent for Microsoft Windows. This license is valid for five workstations and two servers.

 
apache09Commented:
Even easier than Key Strokes....

Make sure you have Auto Complete Turned On

After you have added the quick part

Simply start typing the first 3-4 letters of the quick part

You will be prompted to add it
0
 
scarnsonAuthor Commented:
sounds like it is not on.... let me check
0
 
scarnsonAuthor Commented:
I only see auto-complete for the To, CC, and BCC fields,.... not the body of the e-mail??
0
 
scarnsonAuthor Commented:
Also, Outlook started not checking my e-mail, which indicates that to much was open - when I closed it, it doesn't really shutdown the program, so I have to End the Process in Task Manager, and it lost all my memorized Quick-Parts?

Are these saved somewhere, or savable and loadable...
0
 
scarnsonAuthor Commented:
I only see auto-complete for the To, CC, and BCC fields,.... not the body of the e-mail??
0
 
apache09Commented:
Sorry, that should have said auto correct
0
 
scarnsonAuthor Commented:
Aha.... so that it not pertinent...
0
 
scarnsonAuthor Commented:
Thanks so much -!!!
0

Featured Post

Veeam and MySQL: How to Perform Backup & Recovery

MySQL and the MariaDB variant are among the most used databases in Linux environments, and many critical applications support their data on them. Watch this recorded webinar to find out how Veeam Backup & Replication allows you to get consistent backups of MySQL databases.

  • 7
  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now