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Ad/Exchange basics

A few basic questions (based on outlook 03, exch-server 2010)

1)      If you disable a user in AD who has an “attached” (what’s the technical term that links an AD acct to an exchange mailbox????) exchange mailbox, will the mailbox still be receiving incoming mail, or not? When does a mailbox cease to receive incoming mail based on activity taken on its AD owner.

2)      How can you “detach” a user from a specific mailbox, i.e. say AD user bill123 has an attached email of bill123@company.com – how can you prevent bill123 seeing those emails for a period of time post logging into the domain.

3)      How can you configure mail sent to bill123@company.com to go to billsboss@company.com for a period of time – and how will billsboss be able to differentiate between mail being sent to billsboss@company.com and auto redirected mail sent to bill123@company.com – how could you manage this.
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pma111
Asked:
pma111
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2 Solutions
 
Raj-GTSystems EngineerCommented:
1) Yes. Disabling an account will not bounce e-mail coming to the user. You can disable incoming mail for a disabled account by either disabling the mailbox from Exchange Management Console (EMC) or by changing the mailflow settings in Exchange properties for that user (eg. require all senders are authenticated will stop external mail)

2) Disabling a mailbox user using EMC will do this. You can re-connect the mailbox back using connect option under disconnected mailbox in EMC.

3) You can setup a forwarder at the mailbox level for Bill123 and setup Outlook rules for BillsBoss to sort mail based on "addressed  to". You can also do similar using transport rules in Exchange.

Thanks,
Nimal
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pma111Author Commented:
Thanks Nimal,

"3) You can setup a forwarder at the mailbox level for Bill123 and setup Outlook rules for BillsBoss to sort mail based on "addressed  to". You can also do similar using transport rules in Exchange."

Could you show me how to do this, perhaps with screenshots. Both mailbox method and transport method.
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Raj-GTSystems EngineerCommented:
Mail forwarding would be the easiest in your case, but here goes the instructions for both.

Mail forwarding : http://technet.microsoft.com/en-us/library/dd351134.aspx
Transport Rules: http://technet.microsoft.com/en-us/library/bb124737.aspx
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pma111Author Commented:
Not being an exchange admin, how do you "Link" an ad account to an exchange mailbox, where is that configured? I.e. what determines when AD user X logs into the domain, that when they launch outlook it shows mailbox x? What is the "link" known as in exchange/AD world?
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pma111Author Commented:
And out of interest, in exchange 2010 can you see all current mail forwardings that have been setup for all mailboxes?
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filaaCommented:
You can change default email address to fake address (non functional) and delete all other aliases if you don't want user to receive mail.

mail forward explained below;
http://technet.microsoft.com/en-us/library/dd351134.aspx
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Raj-GTSystems EngineerCommented:
User accounts are linked to mailboxes by way of Exchange properties in AD schema (msExch... attributes). When you create a user mailbox, Exchange makes changes to that account AD attributes to connect it to the right mailbox and mail server. The attributes are not removed from the user account when you disable it using ADUC. Using EMC will, thus the mailbox will become orphaned/disconnected.

Instruction for reconnecting using EMC can be found here: http://technet.microsoft.com/en-us/library/bb123490.aspx

To find users with forwarding use the Exchange Shell and enter the below.

get-mailbox | where ($_.ForwardingAddress -ne $null) | Select Name, ForwardingAddress

Open in new window

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pma111Author Commented:
Thanks

Would a "forwarding" mail show up in a users sent items, i.e. say

user1@company.com has forwarding set up for all incoming mail to send it to user1@privatemail.com - will that "forward" appear in the users "sent items", or not?
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Raj-GTSystems EngineerCommented:
No. Forwarding this way happens at the server level before the mail hits the users mailbox.
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pma111Author Commented:
Ok thanks
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