Procedure when an Employee leave the company or is terminated

Posted on 2012-09-21
Last Modified: 2012-09-21
I wrote a list of things to do from the IT perspective when an Emplyee leave the company or is terminated. am I missing someting ? any ideas please ? any addition ?

thank you

•      Inform the IT department as soon as possible  (if possible)  that the Employee will be leving the company or he will be laid off
•      Disabled  their Domain/Email VPN accounts
•      Removed them  from Distribution Lists
•      Hide them  from GAL
•      Email forwarding  if  requested.
•      PST backup
•      Backup data
•      Shipping physical PC to charlotte to be checked and reformatted
•      Specify if it’s a desktop or laptop in the inventory list
•      Evaluate possible hardware upgrade (memory, hard drive)
•      Combine Multiple PCs in one
•      If the hardware is in good, reformat the PC and make it ready for future deployment
•      Delete corporate email in personal phone if any
•      Phone company  must be returned and account closed
Question by:Italiabella
    LVL 35

    Accepted Solution

    That list actually looks pretty complete to me there are a few things I do in addition to what you have listed for terminated accounts.

    1. Possibly grant access to mailbox or user directory on servers to employees manager/other person who will be doing their job

    2. Move disabled user account to a "to be deleted" OU and hold for a period of time. Delete from AD completely when time is expired.
    LVL 3

    Expert Comment

    Depending on whether or not the user has higher privileges you may want to change passwords they had access to.

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