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cheryldoel

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Exchange Mailbox Backups and Business Continuity Options

I am new to MS Exchange (2010) and have taken over for an IT person who is no longer available. There are many email accounts on the Exchange server for employees who are long gone.  However, the owner of the company wants to keep the emails contained in various old user accounts in case of legal or auditing issues.

Is the easiest thing to export the accounts, save them somewhere, then delete them from exchange?  Assuming that if we ever need them we would just have to import them back???

For business continuity during disasters a simple backup of Exchange would not be enough if the location where the server is located is destroyed.  Would adding another server and replicating it ourselves be a better alternative than using Exchange cloud services?

Thanks
Cheryl
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Manpreet SIngh Khatra
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Is the easiest thing to export the accounts, save them somewhere, then delete them from exchange?  Assuming that if we ever need them we would just have to import them back??? - We take the PST when a user is Off-boarded and then do take weekly backups and then leave the AD account for some more time due to legal issue or in case we need to restore or have them for some reason.

For business continuity during disasters a simple backup of Exchange would not be enough if the location where the server is located is destroyed.  Would adding another server and replicating it ourselves be a better alternative than using Exchange cloud services? - I would say you should also be taking something called as System State backup to ensure you have the AD information as well

If your speaking of High availability then plan for DAG :) .... or other is called DR

- Rancy
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tigermatt
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cheryldoel

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Hi Matt,
Thanks for your wisdom on this.  You brought up some valid points regarding cloud services that we need to think about.  I definitely prefer to co-locate a virtual server somewhere.  Have to provide my boss with all the options though.  But at least you have given me some ammunition to push him in the colo direction.  This would also eliminate my need to offload the old accounts.  The cloud prices per email account so I was not sure if that included old accounts or not.  But if I am co-locating it really isn't an issue and I can leave them disabled.

Thanks a lot.