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Skipping a line for null data

Posted on 2012-12-21
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Last Modified: 2013-03-06
I am creating a report in Access to show a list of Contact Names, addresses, phone #s, etc.  I have 2 lines for Address and then Address2 and I am trying to not have a blank line show for people who do not have an Address2.  I'm sure this is simple I just forgot how to do it.
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Question by:apsonline
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5 Comments
 
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Expert Comment

by:rshq
ID: 38713981
Hi
 Maybe you can use shrink.
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Assisted Solution

by:mbizup
mbizup earned 501 total points
ID: 38714540
The Can Shrink property for your Address2 textbox will work provided that you don't have any controls next to that textbox.  If you do have any other controls horizontally lined up with it, the Can Shrink property will not work.

To avoid problems with skipped lines, I generally use one textbox for both address lines, and set it's control source property as follows (including the = sign):

= Address & iif("" & Address2 = "", "", Chr(13) & Chr(10)  & Address2)

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If
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LVL 29

Accepted Solution

by:
IrogSinta earned 501 total points
ID: 38714942
Try this expression in a textbox:
=[LName] & ', '+[FName] & '
'+[Address1] & '
'+[Address2] & '
'+[City] & ', '+[State] & ' '+[Zip] & '
'+'Home: '+[HomePhone] & '
'+'Cell: '+[CellPhone]


At the end of each line (after each single quote), add a carriage return using CTRL+ENTER.  The + sign concatenates the fields and if a field is null it erases any concatenated strings including carriage returns.  So if the only fields with data were First & Last Name, City, and CellPhone, it would show up as:

Skywalker, Luke
San Diego
Cell: 123-456-7890


You can learn more about this concatenation style form harfang's article:
Concatenation in Access Reports (and Forms)
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LVL 31

Assisted Solution

by:Helen Feddema
Helen Feddema earned 498 total points
ID: 38716081
The best thing (though maybe not practical at this point) would be to eliminate the Address2 field entirely.  There is no need for a field for each line of an address, since you can enter multiple address lines into one field in Access.  If that is not practical, you can use something like the following in a query expression:

Address: IIf(Nz([Address2])<>"",[Address1] & Chr(13) & Chr(10) & [Address2],[Address1])
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Author Closing Comment

by:apsonline
ID: 38959414
I tried all three of these and they all worked somewhat, however the =Trim command, which was not suggested worked best.  Thanks to everyone for their efforts.
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