?
Solved

Skipping a line for null data

Posted on 2012-12-21
5
Medium Priority
?
316 Views
Last Modified: 2013-03-06
I am creating a report in Access to show a list of Contact Names, addresses, phone #s, etc.  I have 2 lines for Address and then Address2 and I am trying to not have a blank line show for people who do not have an Address2.  I'm sure this is simple I just forgot how to do it.
0
Comment
Question by:apsonline
5 Comments
 
LVL 4

Expert Comment

by:rshq
ID: 38713981
Hi
 Maybe you can use shrink.
0
 
LVL 61

Assisted Solution

by:mbizup
mbizup earned 501 total points
ID: 38714540
The Can Shrink property for your Address2 textbox will work provided that you don't have any controls next to that textbox.  If you do have any other controls horizontally lined up with it, the Can Shrink property will not work.

To avoid problems with skipped lines, I generally use one textbox for both address lines, and set it's control source property as follows (including the = sign):

= Address & iif("" & Address2 = "", "", Chr(13) & Chr(10)  & Address2)

Open in new window


If
0
 
LVL 29

Accepted Solution

by:
IrogSinta earned 501 total points
ID: 38714942
Try this expression in a textbox:
=[LName] & ', '+[FName] & '
'+[Address1] & '
'+[Address2] & '
'+[City] & ', '+[State] & ' '+[Zip] & '
'+'Home: '+[HomePhone] & '
'+'Cell: '+[CellPhone]


At the end of each line (after each single quote), add a carriage return using CTRL+ENTER.  The + sign concatenates the fields and if a field is null it erases any concatenated strings including carriage returns.  So if the only fields with data were First & Last Name, City, and CellPhone, it would show up as:

Skywalker, Luke
San Diego
Cell: 123-456-7890


You can learn more about this concatenation style form harfang's article:
Concatenation in Access Reports (and Forms)
0
 
LVL 31

Assisted Solution

by:Helen Feddema
Helen Feddema earned 498 total points
ID: 38716081
The best thing (though maybe not practical at this point) would be to eliminate the Address2 field entirely.  There is no need for a field for each line of an address, since you can enter multiple address lines into one field in Access.  If that is not practical, you can use something like the following in a query expression:

Address: IIf(Nz([Address2])<>"",[Address1] & Chr(13) & Chr(10) & [Address2],[Address1])
0
 

Author Closing Comment

by:apsonline
ID: 38959414
I tried all three of these and they all worked somewhat, however the =Trim command, which was not suggested worked best.  Thanks to everyone for their efforts.
0

Featured Post

Get expert help—faster!

Need expert help—fast? Use the Help Bell for personalized assistance getting answers to your important questions.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Article by: Tammy
MySQLTuner is a script written in Perl that allows you to review a MySQL installation quickly and make adjustments to increase performance and stability. The current configuration variables and status data is retrieved and presented in a brief forma…
Usually, rounding is performed by some power of 10 - to thousands, hundreds, tens, or integer - or to one, two, or more decimals. But rounding can also be done to a power of two, say, 16 or 64, or 1/32 or 1/1024, even for extreme values.
Do you want to know how to make a graph with Microsoft Access? First, create a query with the data for the chart. Then make a blank form and add a chart control. This video also shows how to change what data is displayed on the graph as well as form…
With just a little bit of  SQL and VBA, many doors open to cool things like synchronize a list box to display data relevant to other information on a form.  If you have never written code or looked at an SQL statement before, no problem! ...  give i…

585 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question