Problem with total in footer of form - #Error

susanhibbard
susanhibbard used Ask the Experts™
on
I’ve had problems with subtotals in forms in the past but always have been able to resolve them by going over syntax with a fine-toothed comb and finding an error on my part.  In this case I have done that for hours and cannot figure out what I am doing wrong.  Here is the scenario:

Access 2013 linking to MS SqlServer database view.  
Field is ‘CalculatedValue’, placed in a text box ‘PrintTime’ .  The field displays the correct values one each row.  
'CalculatedValue' displaying on each row
In a text box on the form footer, I use the control source =sum([CalculatedValue]) and get #Error#Error &*$^@!.


I can replace that control source with =[CalculatedValue] and get the value of whichever row is active.  But as soon as I edit the controlsource to =Sum([CalculatedValue]), the #Error returns.
total box displays 'Calculated Value' correctly...
What am I doing wrong?  

(NB: I upgraded to 2013 today just to see if it would resolve this issue or at least have better error description to help...)
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mbizupNerd
Most Valuable Expert 2012
Top Expert 2013

Commented:
You can't sum a calculated field.

Try summing the expression that defines the calculated field instead.
susanhibbard

Author

Commented:
I realize that the name of this column (CalculatedValue) is confusing, but it is NOT a calculated field. That is just the name of the column, it refers to the fact that the underlying data is calculated before being written to the table.  

I didn't design this database...

Thanks anyway.
Jim Dettman (EE MVE)President / Owner
Most Valuable Expert 2017
Most Valuable Expert 2012

Commented:
Check the field data; do any rows return something other then a numeric?

Jim.
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susanhibbard

Author

Commented:
No,I don't think so - data type is number:

snip of 'design window' of linke Sqlserver view
I can run this query in Access and it returns the correct number:

SELECT sum(calculatedvalue) as totaltime from dbo_vCyrTransHdrdetParts

the linked table is actually a view in Sqlserver - that would not have any effect would it?
susanhibbard

Author

Commented:
Actually, to be more specific, the record source for this form is an Access query which is base on the Sqlserver query + one calculated column... not the column in question however.

Just in case any of that matters...
Nerd
Most Valuable Expert 2012
Top Expert 2013
Commented:
Try this to isolate this and rule out other possible issues with your form...

Create a new form bound to the same recordsource and just add that one textbox, summing that field in your forms footer section.
susanhibbard

Author

Commented:
Good idea, I had just decided to do essentially the same thing myself - started from scratch on the form and it worked just fine.  This was a redesign and I reformatted an existing form - apparently a bad idea which undoubtedly cost me far more time than it ever saved...

Thanks for the suggestion!
mbizupNerd
Most Valuable Expert 2012
Top Expert 2013

Commented:
Hmm... the test that you ran was directly on your sql table, but you mentioned your form being bound to an Access query.

Try running that same test (your sum query) against the Access query that your form is bound to
mbizupNerd
Most Valuable Expert 2012
Top Expert 2013

Commented:
Ah. Missed your last post.  Glad its resolved...

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